***THE RECRUITMENT PERIOD FOR THIS RECRUITMENT HAS BEEN EXTENDED***

This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.

• Prepare, assemble, maintain, audit and secure patient medical records on the unit.

• Assist with admissions and discharges including preparing documents and contacting necessary departments.

• Regularly inventory unit stock and obtain equipment and supplies.

• Assist patients in processing valuable and personal property per established Nursing Department Procedure.

Our organization, mission, and culture:
The Department of Health and Social Services mission is to: Promote and protect the health and well-being of Alaskans.

The Division’s mission is to: provide emergency and court-ordered inpatient psychiatric services in a safe environment using culturally sensitive, effective, person-centered treatment followed by a referral to an appropriate level of care and support for the recovery from mental illness.

Alaska Psychiatric Institute (API) is seeking to fill a Full-time Medical Information and Services Associate who can help to drive the vision of (API) which is to provide an excellent experience for patients, families, community supports, students and staff with quality treatment and best practices in mental health care.

Our division values are:

• Safety

• Education

• Responsibility

• Valuing Hope and Recovery

• Integrity

• Compassion-Fairness and Honesty

• Excellence

If you are someone that embraces these values and enjoy providing an array of human resource solutions, working on challenging and interesting assignments and collaborating with supervisors and managers we encourage you to apply today.

Benefits of joining our team:

• Position that offers meaningful work in supporting the mission of API, by ensuring that patient records are cared for and maintained following the state, federal, and Health Insurance Portability & Accountability Act. (HIPAA)

• Position that offers the opportunity to gain valuable knowledge and experience in medical records office procedures which can help you to grow your skills and advance your career.

The working conditions you can expect:
We are located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation. This position will work in the API building which is an inpatient hospital setting.

Who we are looking for:
To be successful in this position, a candidate will need to possess the following knowledge, skills and abilities:

• Skilled in communicating, verbally and in writing, on a daily basis through interactions with a diverse cross-section of people, organizations, and a wide range of personalities.
• Experience adhering to patients’ rights and regulations as they pertain to confidential information and the Health Insurance Portability and Accountability Act (HIPAA).
• Experience working with others to adapt to changing priorities and work on multiple projects with overlapping or conflicting schedules.
• Experience with organizing and planning record-keeping and filing systems, as well as the ability to search for and retrieve requested documents or information.
• Skilled in reading, comprehending, and applying written and verbal materials, instructions, and/or procedures to specific situations.

A cover letter is NOT required for this position . Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

BACKGROUND CHECK
The successful candidate must pass a comprehensive background investigation, which includes a state and FBI fingerprint-based background check.

To view the general description and example of duties for the position please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Two years of specific experience in a medical office, clinic, or healthcare facility providing such clerical support services as reception duties, answering routine questions on services or products, preparing and retrieving information from electronic or hard copy medical files while maintaining confidentiality, recording expenditures and receipts, proofreading, and/or typing routine correspondence.
OR
Three years of general clerical experience that includes clerical tasks such as performing reception duties, answering routine questions on services or products, retrieving information from electronic or hard copy files, recording expenditures and receipts, proofreading, and/or typing routine correspondence. This experience may be met by service as an Office Assistant 1 or its equivalent with another employer.

Substitution:
Either an Associate's Degree from an accredited institution in Health Information Technology or closely related field of study or a certificate of successful completion from an accredited program in medical transcription or medical coding may substitute for two years of the requisite experience.

Special Note:
Some positions in this class may require successfully passing a background check per AS 47.05.300 - 47.05.390 and 7 AAC 10.900-7 AAC 10.990.

Additional Required Information

• Copies of all college transcripts (unofficial copies are acceptable), if being used to meet the minimum qualification

• At least three (3) professional references with current contact information of which one shall be from a current or past supervisor.
• Copies of all performance evaluations that have been received for the last two (2) years, if available.

Please read the below information carefully. This applies to your application submission.

BACKGROUND CHECK
The successful candidate must pass a comprehensive background investigation, which includes a state and FBI fingerprint-based background check.

If selected for the position and prior to hire, applicant will be asked to:
1. Submit to fingerprinting and background check screening.
2. Provide proof of Tetanus, Diphtheria, Pertussis (Tdap), Mumps, Measles, Rubella (MMR), and Varicella Immunizations;
3. Provide proof of Hepatitis B (immunity or declination statement);
4. Provide annual Influenza vaccination or a signed declination statement;
5. Proof of Tuberculosis screening within past 12 months;
6. Proof of COVID Vaccination or exemption.

COVID-19 Vaccination

The U.S. Centers for Medicare & Medicaid Services (CMS) require the incumbent of this position at the Alaska Psychiatric Institute (API) to be fully vaccinated against SARS-CoV-2, the novel coronavirus that causes COVID-19. All newly hired employees must provide proof of being fully vaccinated. The CMS also provides for a vaccine exemption based on recognized medical conditions or religious beliefs. If you are interested in this position and would like to confidentially request an exemption for religious or medical reasons, please contact the hiring manager listed below for more information.

SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year
• Gym discounts at participating fitness providers in multiple locations throughout the state.

See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information