Department of Defense, Veterans' and Emergency Management - Military Bureau

Opening Date: March 22, 2023

Closing Date: April 5, 2023

Job Class Code: 6532
Grade: 14 (Administrative Services)
Salary: $33,904 - $46,924
Location: Augusta, ME

Do you possess excellent office and administrative support skills? If so, look no further; this is the position for you! The State Military Bureau is seeking detail oriented office and administrative support specialist to help manage state and federal property. This position is operationally essential and involves fulfilling the following tasks: examining, acquiring, displaying, promoting, processing to surplus, and/or distributing state or federal property for the bureau’s purpose of ensuring accountability. State-wide travel is required.

Primary responsibilities include:

• Conduct on-site visits to examine, select, and acquire inventory.
• Operate applicable warehouse and/or stockroom equipment (as hydraulic and electric pallet jacks, propane or diesel forklifts, 3 axle box truck) upon completion of appropriate certification and/or training.
• Oversee/assist in receipt/transport/verification of surplus, warehouse and/or stockroom inventory.
• Merchandise, tag, and price inventory/property.
• Type varied routine business correspondence such as letters, reports, contracts, vouchers, and agendas from draft or original source documents to revised or final form.
• Organize computerized and/or manual files.
• Query for data via telephone, computer, and/or written/oral communication.
• Repair, service, clean, and/or maintain issued materials.
• May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work.

Skills or knowledge required:

• Ability to drive car or light delivery truck.
• Ability to perform work requiring lifting and/or physical exertion may be required.
• Knowledge of inventory display methods and practices.
• Knowledge of bookkeeping principles and practices.
• Knowledge of modern office methods and procedures.
• Knowledge of spelling, punctuation, grammar, and business English.
• Ability to query for information.
• Ability to make intermediate mathematical calculations.
• Ability to query for information.
• Ability to type varied routine business correspondence from draft or original source documents to revised or final form.
• Ability to organize computerized and/or manual files.
• Ability to effectively oversee the receipt, transport, storage, and/or display of inventory.
• Ability to repair, service, clean, and/or maintain applicable equipment as required.
• Ability to effectively resolve problems.

Minimum qualifications:

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles and practices to perform complex work in procuring or selling public wares or property and 2) the ability to use independent decision making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

All positions in this classification assume the qualifications of: Inventory and Property Assistant and Inventory and Property Associate I.

Contact information:

Questions about this position should be directed to Bill Van Wickler at william.e.vanwickler.nfg@army.mil

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.