Job description
City
Irvine
State
California
Job Location
Irvine Regional Office (Derian)
Essex is looking for an experienced and organized Interim Sr. Payroll Manager to join our team. The Interim Sr. Payroll Manager will plan, coordinate and manage the responsibilities of the Payroll department. Their team will oversee payroll, payroll accounting and payroll taxes for the company, stock administration, assist in external and internal audits related to payroll and responsible for making sure that the payroll department is adhering to company and legal standards for Federal, State and local regulations.
Essential Job Functions:
- Manage the overall corporate payroll functions including payroll processing, payroll taxes, reviewing and revising policies and procedures, as well as internal controls, system review and upgrade.
- Ensure payroll and tax payments are in compliance with applicable federal, state and local tax laws.
- Serve as key resource for payroll preparation/inquiries during all annual audits.
- Promptly execute all post-processing audits, GL reporting to validate payroll accuracy and make any necessary adjustments with the goal of an error-free payroll.
- Continue to look for ways to automate/streamline payroll processes and upgrade payroll software to ensure the accuracy, timeliness and compliance of reporting (while documenting the policies, processes and controls) and identify and implement improvements.
- Maintain necessary vendor relationships.
- Ensure payroll staff is properly trained and provide leadership to enhance performance, quality and productivity; create training and development opportunities.
- Support Accounting department with the bi-weekly, monthly, quarterly and yearly payroll, ledgers and tax reconciliations.
- Coordinate year-end W-2 processing in Workday and ADP; ensure accurate and complete preparation/distribution of W-2/W-2c forms.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional organizations.
MINIMUM JOB REQUIREMENTS
Education: Bachelor’s degree in Accounting or related field preferred but not required. CPP certification preferred. At least seven (7) years of payroll administration experience and at least five (5) years of management experience required.
Skills: Candidate must excel in the following areas:
- Comprehensive knowledge and understanding of standard payroll methodologies, payroll regulations, state wage/tax law and recording keeping/administration required
- Ability to maintain confidentiality of sensitive Human Resources and Payroll information
- Excellent verbal and written communication skills including the ability to interact professionally at all levels in the organization
- Highly organize, detail-oriented, resourceful and maintains a high level of initiative and responsibility.
- Proficient in Microsoft Office, including Excel, Word and Outlook; experience with Workday preferred.
Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.
The salary range for this position is $113,000.00 - $170,000.00 per year. New hires generally start between $113,000.00 - $141,000.00 per year. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.
This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.
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