Job description

POSITION SUMMARY

The legal assistant is a vital contributor to our legal teams. In this role, you will support the delivery of quality legal services to our clients by providing administrative and secretarial assistance to Intellectual Property attorneys. Responsibilities range from complex and specialized secretarial tasks to administrative activities, while working collaboratively with others in the local office as well as personnel in other Bradley locations. This position generally supports a group of Intellectual Property attorneys as a primary assignment and provides back-up assistance to others as needed.

ESSENTIAL FUNCTIONS

• Prepare routine correspondence, memoranda and legal documents including but not limited to pleadings notebooks, indexes, and exhibits
• Accurately file court documents electronically and in document form, and be able to determine and follow any local or judge specific requirements related to same
• Anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance)
• Accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing
• Accurately prepare and submit client intake forms
• Organize and maintain patent-related files, databases, and client correspondence, ensuring confidentiality and proper documentation
• Communicate with clients and other parties to gather necessary information and documents for patent applications
• Monitor patent application deadlines and work with attorneys to ensure timely submission of required documents
• Prepare and submit Information Disclosure Statements (IDSes) to disclose relevant prior art and references to the patent office, ensuring compliance with USPTO rules and regulations
• Assist in the preparation of responses to Office Actions from patent offices, including the USPTO and foreign patent offices
• Coordinate with foreign agents, as necessary, to manage international patent filings and prosecution
• File patent and trademark documents with the United States Patent and Trademark Office (USPTO), ensuring accurate submission in accordance with established guidelines and procedures
• Support attorneys in patent litigation matters by assisting with document review, discovery requests, and other case-related tasks
• Assist in the preparation of patent-related reports, charts, and presentations for internal and external use
• Maintain control files of matters in progress and follows up to ensure that court ordered actions are completed
• Utilize standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system
• Update contact records in Outlook and firm databases
• Periodically request pre-bills and statements for billing purposes and prepares statements for signatures and send out
• Routinely review and follow-up on client deadlines and calendar appointments
• Coordinates arrangements for meetings (i.e., depositions, mediations, interviews, etc.) and attorney travel
• Assist with completing and tracking CLE compliance, presentations, and training programs, and organizing all other non-billable activities
• Answer telephone, take messages, provide information, and receive information concerning matters related to the legal work handled by the assigned attorneys
• Prepare and send faxes, documents, mail, certified mail, overnight mail, FedEx packages and interoffice mail
• When applicable, serve as a Notary Public
• Other duties as assigned

REQUIREMENTS

Education: High School Diploma; Bachelor’s degree preferred

Experience: Prior experience as a legal assistant required; Patent litigation experience strongly preferred.

Knowledge, Skills, and Abilities:

• Demonstrated knowledge of legal terminology, legal documents and legal processes in patent litigation
• Advanced computer skills including knowledge of MS Word, Outlook, Excel as well as document management systems, e-Filing and database software; NetDocs experience strongly preferred
• Ability to learn and adapt to new software programs
• Excellent oral and written communication skills
• Accuracy, attention to detail and good organizational skills
• Ability to work effectively and proactively under pressure in a fast-paced environment
• Ability to coordinate multiple tasks concurrently and to meet deadlines
• Strong client service focus and ability to work effectively in a team environment
• Demonstrated initiative, flexibility, resiliency and ability to adapt to change
• Self-motivation and ability to work with minimal supervision
• Various physical activity may be required

Bradley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Nashville, TN 37203: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Legal Assistant: 3 years (Required)
• Intellectual property law: 3 years (Preferred)

Work Location: In person

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