Support SMT Jacksonville’s Human Resources efforts by handling a wide range of responsibilities. The primary functions will include recruiting, benefits administration, leave management, compliance and HRIS support. Acts as a partner, consultant and advisor to management by developing and driving strategies to recruit and retain talent in a highly competitive market.

Due to the highly interactive nature of our organization, this role is primarily in-office, with the ability to work from home on occasion. THIS IS NOT A FULLY REMOTE POSITION.

Recruiting

• Work closely with Managers, Directors and VP’s to better understand open positions, and use that information to create clear and concise job postings for both internal and external openings.
• Research appropriate advertising venues to enhance candidate interest in SMT
• Leverage all aspects of online sourcing including job posting, job board mining, internet sourcing, and social networking
• Create a positive candidate experience through the entire recruiting and selection process.
• Build and maintain professional relationships with universities, colleges, and organizations that will enhance our recruiting efforts
• Represent SMT in a professional manner at recruiting efforts and other industry networking events
• Partner with agencies and third-party vendors to provide the right balance of cost and high-quality talent
• Administer specific department or skill-based pre-employment evaluations
• Ensure interviewer preparedness and appropriate scheduling of resources for effective interviews
• Ensure appropriate verification of personal information by conducting background checks and references
• Create detailed documentation of candidates based on management feedback
• Manage New Hire Orientation program to appropriately introduce new employees to SMT, and our culture, benefits and policies.

Benefits Administration

• Manage and administer benefits programs including health, wellness, retirement plans, PTO, ETOP, life insurance, disability insurance and other company programs as part of the SMT employee reward & recognition strategy
• Act as benefits expert, provide employees with accurate plan information regarding eligibility, provisions and related items. Assist employees with the resolution of benefit issues when necessary.
• Coordinate new employee enrollment and open enrollment periods.
• Ensure that SMT Jacksonville complies with all ACA rules, regulations and procedures.
• Monitor plan specifics and ensure that all communication, enrollment, administration, reporting and implementation methods and processes comply with regulatory and policy requirements.
• Provide Creditable Coverage and Proof of International Coverage documents to staff as requested
• Maintain all benefits records, and prepare appropriate employee communications
• Work with provider representative to obtain plan information and respond to employee inquiries or concerns.
• Audit and edit benefit bills, prepare internal reports and analyze data as requested
• Assist with Benefit Renewal Process

Leave Management

• Manage all leave of absence requests, including FMLA, ADA, Workers Comp, etc.
• Prepare all required legal and internal process documentation for employees and managers
• Work closely with managers on time sheet records, time off requests and employee details
• Ensure that changes are communicated internally, and that appropriate compensation changes are accurately calculated
• Record, report and manage all workers compensation injuries to insurance provider and communicates work limitations to managers.

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  Manages all processes, documentation, requests and balances for employee leaves of absences, including FMLA, ADA, Workers Comp, etc.
• Prepare all required legal and internal process documentation for both employees and managers
• Work closely with managers to keep time sheet records, time off requests and employee details up to date.
• Ensure that changes are communicated internally, and that appropriate compensation changes are accurately calculated
• Records, reports and manages all workers compensation injuries to insurance provider and communicates work limitations to managers.
• Remain up to date on required office compliance posters
• Work with HR Director to update the SMT Jacksonville handbook with revised policies
• Remain abreast of, and in compliance with all OSHA reports, requirements and regulations
• Assist in keeping all HR and employee related files properly maintained and ensure legal compliance of stored forms (i.e.-I9’s, Immigration forms, etc.)

HRIS

• Manage the use of the Jacksonville HRIS System and proactively respond to issues and concerns
• Act as the main Jacksonville contact for HRIS related policies and procedures, such as PTO policy (accruals, rollover, etc.), ETOP plan, Recovery, etc.
• Assist employees with account management: logon’s, password resets, account creation, etc.
• Responsible for the input of information into the HRIS system for new hires, salary changes, personal information, tax information, terminations, benefit changes and other related information.

Compliance

• Remain up to date on required compliance posters
• Remain abreast of all OSHA, Workers Comp and internal insurance requirements and regulations, and aid in reporting process
• Manage the unemployment claims process for SMT Jacksonville

HR Administration

• Assist in keeping all HR and employee related files properly maintained and ensure legal compliance of stored forms (i.e.-I9’s, Immigration forms, etc.)
• Respond to verification of employment requests
• Assist with various Human Resources and Administrative projects, deliverables and special initiatives when appropriate.
• Work with HR Director to update the SMT Jacksonville handbook with revised policies

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  General Human Resources experience required

• Recruiting, staffing and/or interviewing experience required
• Benefits administration experience required
• Previous experience dealing with HR compliance and reporting preferred
• ADP Worksource Now HRIS system preferred
• Employee Relations, Training, Payroll experience helpful
• Leave management experience highly beneficial

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  Through knowledge of the legal aspects of recruitment & selection required
• Must be comfortable working in a fast-paced work environment and should be able to handle multiple priorities at once
• Able to adapt to changing roles and responsibilities
• Encourage and support a positive and professional work atmosphere
• Comfortable making quick decisions and analyzing data
• Proficiency with MS Office required
• Ability to handle sensitive and confidential information in a professional manner
• Must have above average interpersonal & communication skills.
• Must have attention to detail in composing, typing and proofing materials.
• Strong analytical and organizational skills required.
• Must be a self-starter with the ability to establish priorities, meet deadlines and work without supervision.
• Demonstrated effectiveness in customer service with employees
• Actively participate in HR associations to maintain knowledge base.
• Must be resourceful and exhibit strong problem-solving capabilities
• Must be able to travel occasionally