Human Resources Coordinator
Job description
HOW TO APPLY
Complete a State of Texas Application for Employment and the following additional forms (available at http://www.tjjd.texas.gov/index.php/doc-library/category/304-forms):
- TJJD Employment Application Supplement (HR-003)
- Child Abuse Registry Check Consent Form (HR-028)
- Disclosure of PREA Employment Standards Violation (HR-975)
- Authorization to Release Information (HR-074)
Failure to complete and submit the above forms will cause delays in your consideration for this position.
Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00033023&tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: http://www.tjjd.texas.gov/index.php/doc-library/category/304-forms) and can be submitted via email to: HRJobs@TJJD.Texas.gov.
Apply via Email to HRJobs@TJJD.Texas.gov. Send completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
PLEASE NOTE
Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.
Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.
BENEFITS
State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.
GENERAL DESCRIPTION
Performs complex human resources work in a fast-paced environment. Work involves coordinating and administering one or more human resources management programs and ensuring compliance with state and federal laws and regulations. Programs may include employee relations, compensation, timekeeping, new hire orientation, benefits, preparation and updating of employment records related to hiring, transferring, promoting, terminating, and communication of state statutes as well as TJJD policies and procedures.
Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week and travel occasionally.
ESSENTIAL FUNCTIONS
Coordinates and administers human resources programs such as CAPPS timekeeping, compensation, FMLA, employee relations, discipline, benefits, workers’ compensation, and new hire orientation.
Prepares and updates employment records related to hiring, transferring, promoting and terminating.
Ensures new hire documentation is completed and processed.
Coordinates the maintenance and analysis of human resource automated systems, files, records, and reports.
Counsels management or staff on issues, and explains rules, policies, and regulations related to human resources management.
Prepares, disseminates, and maintains human resources correspondence and department reports within the agency and to outside agencies
Develops solutions to problems through procedures or applications of policies
Monitors compliance with state and federal laws and regulations.
Assists in planning, developing, revising, and implementing human resources policies, procedures, and forms.
Reports any presence or perception of racial, ethnic, and/or gender disparities.
Performs a variety of related duties not listed, to be determined and assigned as needed.
Performs all duties in compliance with agency safety policies and procedures:
- Reports safety hazards and corrects hazards when possible.
- Completes required documentation in the event of an accident/injury within requested time frames.
Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.
MINIMUM QUALIFICATIONS
Bachelor’s degree. Two (2) years of full-time wage earning human resources experience or general office experience that included human resources related functions.
Preferred:
- Bachelor’s degree in human resources, business, or a closely related field.
- Experience using the Centralized Accounting/Payroll and Personnel System (CAPPS) HR or PeopleSoft.
- Experience using Microsoft Office applications (Outlook, Excel, Word,
- Experience in using a relational data base system.
Experience and Education Substitutions:
- One year of appropriate experience may be substituted for one year of college (30 course hours) on a year for year basis.
- Completed course hours of undergraduate study may be substituted for up to four years of experience on a basis of 30 course hours for one year of experience.
- Completed course hours of graduate study may be substituted for up to two years of experience on a basis of 12 graduate course hours for one year of experience.
- PHR, SPHR, SHRM-CP, or SHRM-SCP certification can substitute for one year of experience.
- Experience requirements may be satisfied by the prorated part-time equivalent.
Note: Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be obtained from an accredited educational institution.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The following physical demands and working conditions are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Dual simultaneous grasping
Manual/finger dexterity
KNOWLEDGE, SKILLS, & ABILITIES
Knowledge of:
- The principles and practices of human resources management.
- Human resources programs such as employment, compensation, classification, employee relations, benefits, workers’ compensation, or organizational development.
- Federal, state, and local laws and regulations governing personnel activities.
- CAPPS HR/Payroll.
Skill in:
- Oral and written communication.
- Conducting interviews.
- The use of a computer, human resources-related software applications, and other standard office equipment.
- Using various modules within CAPPS HR/Payroll (Workforce Administration, Time & Labor, Benefits, etc.).
- Handling multiple tasks and prioritizing.
Ability to:
- Explain policies and procedures to staff and the public.
- Maintain confidential and sensitive information.
- Develop and analyze human resource processes.
- Establish and maintain effective working relationships with applicants, employees, and the general public.
- Communicate effectively, both orally and in writing.
- Work in excess of 40 hours per work week and travel occasionally.
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