HIM Coordinator

The HIM Coordinator works within the Hopedale Medical Records Department assisting in the day-to-day Medical Record departmental clerical activities (e.g., working through the workflow queues, answering phones calls, and managing the information generated in all of our healthcare facilities). The HMC Medical Records team is a support group for the Hopedale Hospital, Physician offices/Clinics, and Surgery department. The Health Information Management Coordinator and Med Records team are responsible for the patient records ensuring accuracy of documents, scanning, coding, appropriate and correct physician signatures. Responsible for communication with physician and other key departments. Performs duties according to the scope of service for HIM. The HIM Coordinator works in a team-based environment, but also work independently.

Responsibilities

• Compile, process and manage the information generated in health care facilities.
• Maintain the integrity of the Medical Records Department.
• Closely evaluate medical records for new admissions or readmissions.
• Develop and maintain more efficient processes directed at information flow
• between departments.
• Review records for completion, report noncompliance,provide reports to providers of care, retrieve, and file records, maintain organization of filing areas and department, and auditing medical records for compliance as per laws, rules, and regulations of federal and state licensing agencies.
• Ensuring that the Medical Records department responds to patient and staff needs with respect, while assuring confidentiality for patients (meeting current standards and policies in compliance with HIPAA) in an efficient and timely manner.
• Work with coder to ensure that all coding is up to date and accurate.
• Follow up on any and all department related problems.
• Provide assistance towards maintaining the flow of health care related information to all departments of the complex.
• Perform audits and communicate findings with other members of the healthcare team to ensure the accuracy and completion of medical records.
• Assist the medical staff with quality assurance activities.
• Assist in gathering and preparing any records and/or information requested for court appearances or subpoenas.
• Participate as deemed necessary in such staff committee meetings.
• Participate in In-Service Training programs regarding changes in procedures and/or regulations, and on-going computer skills.

Requirements

• Certificate or associate degree in health information technology required.
• Ability to use personal computer to perform word processing (and spreadsheets and graphics, if applicable).
• 2 years' experience in an office or hospital environment preferred. Previous experience in the handling of patient health information and/or medical records is strongly preferred
• Must maintain knowledge of changing privacy and security regulations related to the access, release, and confidentiality of patient information.
• Working knowledge of medical information management software system.
• Knowledge of the legal aspects of medical terminology, health care documentation, and state and federal regulatory compliance practices.
• Strong attention to detail to ensure patient records are complete and accurate.
• Registered Health Information Technician (RHIT) or Registered health Information Administrator (RHIA) certification required.
• Training in health information technology, medical terminology and records, normally acquired through two years of college level study.