Center for Ocean-Atmospheric Prediction Studies (COAPS) I Florida State University College of Arts & Sciences

The mission of the Center for Ocean-Atmospheric Prediction Studies (COAPS) is to promote and perform interdisciplinary research in ocean atmosphere-land-ice interactions to increase our understanding of the physical, social, and economic consequences of climate variability. The Center's core objectives are:

• Producing peer-reviewed scientific research and sharing it with the scientific and general community at large.
• Graduating well-qualified students in meteorology, oceanography, statistics, and the computer and information sciences.
• Providing high-quality data products and services to the public, private, and research communities.

What is a typical day in this position?

The Grants Compliance Analyst works to develop, implement, and monitor contracts and grants for COAPS, overseeing the initiation, approval, and audit of all fiscal activities for grants and department budgets. This position acts as the lead grant coordinator and supervises a Grants Compliance Associate. In this role, you will be responsible for:

• Preparing financial reports and monitoring fiscal activities for compliance with laws and University policies.
• Reconciling and analyzing all expenditures for accuracy and making recommendations for policy and procedures related to budget and grants activities.
• Maintaining databases of purchasing and travel transactions, proposals submitted, personnel appointments, and grant information.
• Serving as the purchasing card proxy to code transactions weekly.
• Keeps electronic records of the proposed budgets, budget amendments, advance requests, and subproject request forms, and directs staff on these tasks.
• Maintaining general accounting files such as billing statements, travel paperwork, purchase orders, and other documentation that impacts current funding.

This position is also responsible for various human resources functions, including:

• Preparing and submitting all personnel transactions.
• Providing detailed reports to define current and projected personnel costs.
• Working to ensure timely processing of all personnel paperwork.
• Reconciling biweekly payroll to ensure accuracy.
• Drafting and posting job opportunities.
• Maintaining confidential personnel paperwork.

The Grants Compliance Analyst plays a crucial role in the efficient operation of COAPS. By serving in this position, you will contribute directly to the success of the academic teaching and research efforts at Florida State University!

Who is an ideal candidate for this position?

An individual who likes working with numbers and seeing their efforts come together as planned. Someone who is known as a problem-solver and who is able to work well under pressure. Being able to see the big picture while ensuring the small details are managed is an essential attribute of this position. Needless to say, good communication skills and ability to organize your tasks and meet deadlines is required.

You are committed to service excellence, able to maintain a productive, ethical work environment. You thrive when working independently, but can also work as a team player when needed.

Minimum Requirements include:

• Bachelor's degree and one year of experience; or a high school diploma and five years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
• Experience with accounting, budget management, and fiscal activities, including reconciliation, analysis, and reporting.
• Knowledge of Microsoft Office Suite, specifically Excel.

Preference will be given to applicants with previous FSU grants management experience working with Principal Investigators, as well as those with the following:

• Knowledge of federal and state rules and regulations related to grants and sponsored funds management.
• Extensive accounting experience and/or education.
• Experience with databases (i.e., FileMaker Pro).
• Experience with C&G, E&G, SRAD, and FSU Research Foundation project management.
• Experience with FSU's OMNI system, including Financials, Business Intelligence, and Human Resources modules, and travel and purchasing transaction processing.
• Hiring and supervisory experience; knowledge of hiring policies and procedures.

Note: This position also requires the FSU eSPEAR certification or the ability to obtain the certification within six months of hire.

Susan Greenwalt, Senior Administrative Specialist
sgreenwalt@fsu.edu

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

This is an A&P position.

This position requires successful completion of a criminal history background check.

Minimum starting salary for the position is in the mid-to-high 40s. Anticipated starting salary will be commensurate with experience and qualifications.
Visit our Additional Benefits & Perks page to learn more about employee discount programs and tuition waiver opportunities.

This position is being re-advertised. Previous applicants need not reapply.

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.