Job description
The Office of Finance at Saint Martin’s University is seeking a General Ledger / Payroll Accountant
Saint Martin’s University and the Office of Finance are fully committed to creating an accessible, supportive environment and an experience that recognizes diversity, equity, inclusion, and belonging as integral components of workplace success.
Applicants whose work incorporates a global perspective of diversity, equity, inclusion, belonging and a demonstrated commitment to issues of diversity in higher education are encouraged to apply.
The General Ledger / Payroll Accountant, under the supervision of the Controller, processes the monthly payroll and associated reporting as well as performs routine general ledger transactions, reconciliations, and analyses.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Essential Functions & Responsibilities -
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. following.
PAYROLL & BENEFITS
- Performs all activities necessary to process monthly payroll, double-checking employee record updates by HR, processing contingent faculty contracts as appropriate, processing deductions and levies.
- Prepares monthly payroll journal entries, reconciliations as well as year-end accruals.
- Reviews the annual faculty contract terms to ensure payroll information in ADP is accurate.
- Reviews and processes Adjunct faculty payments via ADP payroll processes.
- Updates ADP system set up for 403(b) employer contribution changes or minimum wage changes.
- Handles all paycheck-related inquiries professionally and efficiently.
- Reconciles monthly benefit provider bills, employee contributions and processes the bills. Communicates discrepancies with HR and the benefit providers to resolve any discrepancies.
- Monitors Time and Effort records for Federal Grant compliance with established standards, maintaining time and attendance records.
- Maintains payroll and related records regarding the accumulation and use of vacations, holidays, sick days, and miscellaneous leaves of absence.
- Files the quarterly Workers Compensation with WA State Dept of Labor & Industries.
- At calendar year-end assist with W2 reconciling, reporting and filing within ADP.
- Prepares and distributes ad hoc and routine payroll reports and analyses as needed.
- Monitors, assists with and provides payroll data for the Saint Martin's University 403(b) Pension Plan audit.
FINANCIAL ACCOUNTING
- Prepares monthly journal entries as assigned, assists with month-end closing.
- Creates monthly receivable billings for Abbey, Bon Appetite, Barnes & Noble and other entities as needed.
- Reconciles assigned balance sheets accounts monthly and annually.
- Prepares year-end payroll accrual-related journal entries.
- Assists with year-end audit preparation.
- Performs monthly conference center invoices and reconciles monthly and annual Conference Receivable balances.
- Takes the meeting minutes for the quarterly Board of Trustees committee meetings.
- Performs other duties as assigned.
COMPETENCIES
TECHNICAL EXPERT
- Ability to set priorities, meet budgets, and meet deadlines associated with payroll and month end close.
- Looks for ways to derive solutions to problems and has good problem-solving skills. Ability to resolve payroll issues effectively.
- Problem-solving ability to look for six sigma and lean ways to improve processes.
- General accounting principles, budget allocation management and fund accounting.
- High level proficiency with electronic spreadsheets and databases to include pivot tables, complex formulas and creating and running queries to develop statistical reports.
- Observes, compares, or monitors data to determine compliance with prescribed operating standards. Comprehends and makes inferences from written material.
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.
- Strong organizational skills to multi-task, detail oriented and deadline focused.
COMMUNICATION (ORAL AND WRITTEN)
- Ability to maintain high level confidentiality as related to payroll issues and University budgetary information.
- Ability to communicate effectively verbally and in writing.
- Excellent Customer Service Skills. Customer focused.
- Produces written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
- Supportive of a Catholic, Benedictine philosophy of education.
ETHICS AND INTEGRITY
- Avoids taking action that may threaten, or appear to threaten University independence and objectivity.
- Demonstrates a value and respect for Diversity.
TEAMWORK
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
- Positive attitude and contributes to a positive work environment. Attitude contributes to healthy team morale.
- Open to change and willing to learn new skills.
- Must be capable of working in a stressful work environment and has an ability to support other team members.
- Works and acts as a team player.
REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT
- Bachelor’s degree from an accredited college or university.
- Five (5) years of payroll, accounting, or relevant budget management experience using an automated accounting system preferably in fund accounting or in an educational institution.
- Intermediate to Advanced experience with excel spreadsheets and databases.
- Great Plains/Dynamics and ADP experience a plus.
- Successfully pass a criminal background check.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment. Physical demands include:
- Moves objects (less than 20 pounds) long distances (more than 20 feet).
- Ability to be mobile campus wide for appropriate business needs.
- Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
- Reading, writing, speaking, hearing, standing, bending, sitting.
- Learning and comprehending.
- Requires visual concentration on detail.
- Manual dexterity and precision required for keyboarding
- Must be able to sit for long periods at a time at a computer
- May occasionally be required to deal with distraught people.
- Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
- Must be able to communicate effectively with people at all levels under stressful conditions.
SAINT MARTIN’S UNIVERSITY
Established in 1895, Saint Martin’s University is the educational mission of Saint Martin’s Abbey, a Catholic Benedictine monastery, whose members pray, work, and live together on the University campus. The physical beauty of Saint Martin’s 300-acre campus reflects the rich intellectual and spiritual nature of its presence in the Pacific Northwest.
Essential features of University life are animated by its Benedictine identity and its participation in the centuries-old traditions of Catholic intellectual thought and the search for truth.
Thus, the University honors students and guides them towards achieving academic excellence. Superior teaching is the expected norm. Rooted in the long tradition of the liberal arts, the University curriculum cultivates creativity and the ability to communicate and pursue ideas; critical thinking and independent inquiry; academic proficiency; the formation of sound ethical judgments; and service to humanity.
Reflecting the Benedictine virtue of hospitality, the University welcomes and, indeed, seeks students and employees not only from the Pacific Northwest, but also from other parts of the nation and the world at its main and extension campuses. Saint Martin’s treasures persons of all ages, religions, and nationalities as it encourages cognizance of diverse viewpoints and an appreciation of all cultures.
Ranked by Niche as the second (#2) most diverse private college in Washington State in 2020. Saint Martin’s is extremely proud of our student diversity. Our university treasures persons of all abilities, ages, ethnicities, genders, nationalities, orientations, races, and religions. In particular, we know that students educated in an ethnically diverse setting perform better academically and reap greater professional success than their peers from more homogeneous learning environments. We proudly celebrate that our student population is 51% undergraduate and 32% graduate students of color.
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