Job description
MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building
A world where tomorrow is healthier than today!
Title:
Financial Coordinator II
$23.00 - $28.78 / Posted Thru: 4-9-23
Location: Remote/Virtual - Michigan Residency Preferred
Purpose: Employees in this job participate in all aspects of programmatic financial coordination including budget preparation, monitoring expenditures, analyzing accounts, producing programmatic financial reports, and performing a variety of accounting/financial and administrative related tasks. This is the intermediate level. The employee performs an expanding range of financial and accounting related assignments in a developing capacity. There is an increased responsibility for performing a range of financial coordinator-related assignments.
Duties and Responsibilities:
- Process accounts payable/receivable, purchase orders, expense reimbursements/advances, leased vehicle payments, and subcontractor payments and ensure timely submission to the Finance & Contracts office for payment.
- Analyze project expenses and revenue.
- Serve as a financial liaison to MPHI Finance & Contracts office.
- Identify and investigate inaccuracies within project accounts and work with staff to correct inaccuracies.
- Review financial reports and ensure allocated funds meet grant requirements.
- Verify time entry is completed by staff and double check that short text is added where necessary.
- Track and monitor time for FTE accuracy and potential errors.
- Process accounts payable/receivable, purchase orders, expense reimbursements & advances, journal vouchers, and ensure timely submission to the Finance & Contracts office.
- Aid to support comparing financial data from various systems and identify discrepancies.
- Identify and investigate inaccuracies within project accounts and work with staff to correct inaccuracies.
- Communicate directly with subcontractors when necessary.
- Troubleshoot issues in the areas of accounts payable, employee expense reimbursements & advances, contract regulations and subcontracts content to ensure quality assurance and compliance with grant agreements, proposals, and project budgets.
- Manage budgets and work plans and set up proper tracking templates to monitor.
- Independently monitor budget expenditures and analyze project spending.
- Independently run financial reports and analysis on projects as needed.
- Support administrative tasks for running financial reports as needed.
- Compare financial data from various systems and identify discrepancies.
- Perform account analysis and reconciliation for all accounts and communicate directly with the project coordinator/manager on any identified issue.
- Ensure compliance with MPHI financial policies and procedures.
- Maintain proven proficiency in Microsoft Office Excel.
- Maintain a high level of professionalism and integrity; treat program information as confidential.
- Strong commitment to MPHI Core Values and a demonstrated history of use in action.
- Maintain a positive, strong, credible, professional, and interpersonal relationship with all parties relevant to MPHI projects and always represent the best interest of MPHI.
- Other duties as assigned.
Qualifications/Requirements:
Education: Possession of a bachelor’s degree in accounting/finance field preferred and often required for advancement to upper levels for this job specification. Will consider candidates with a combination of education and experience on an individual anti-oppressive basis.
Experience: 3-5 years of professional office experience, working in the financial field required.
Important Skills and Characteristics:
- Moderate experience working in financial and/or general accounting practices.
- Moderate experience with office/project administration.
- Intermediate experience working with Microsoft applications, data analysis programs.
- Intermediate experience with reporting and/or technical writing.
- Intermediate knowledge of MPHI’s Core Values of Servant Leadership, Health Equity and Social Justice, Authentic Relationships, and Quality and Excellence.
- Proven proficiency in MS Excel.
- Proficient in developing spreadsheets and electronic database systems.
- Proficient in accurate processing financial data entry.
- Customer service orientation is vital.
- Excellent oral and written communication.
- Focused attention to detail.
- Accuracy and efficiency in working with data/numbers.
- Ability to analyze financial data.
- Personal integrity.
- Professional/diplomatic communication skills.
- Ability to work independently and as a member of a team.
- Demonstrated ability to respond to changing priorities.
- Self-motivated.
- Basic knowledge of accounting principles.
- Ability to interpret protocols, rules, and regulations relative to work.
- Highly proficient at managing multiple deadlines.
- Possess a positive and patient attitude and professional demeanor; strong interest in learning and mastering new information.
- Understanding of and demonstrated application of MPHI’s Core Values of Servant Leadership, Health Equity and Social Justice, Authentic Relationships, and Quality and Excellence.
Work Environment and Physical Requirements: Some tasks may require travel. May require a valid vehicle operator’s license where needed to perform duties of this position. This position may require minimal physical effort including lifting materials and equipment of <25# and involves viewing a CRT or VDT screen 50% to 100% of the time.
RESPONSIBILITY FOR THE WORK OF OTHERS: No assigned responsibility.
IMPACT ON
PROJECTS,
SERVICES AND OPERATIONS: This position has a direct impact on the quality of services provided by MPHI to MDHHS.
REQUIRED COMMUNICATION
Contact
Person/Group
Frequency
Purpose
Direct Supervisor
Daily/Weekly
Direction/Leadership
Internal Partners
As Needed
Collaboration
External Stakeholders
As Needed
Collaboration
“For purposes of employment standards, this classification is
“Non-E
xempt” from overtime provisions of the fair Labor Standards Act.”
“
MPHI is an EEO/AA Employer that participates with e-verify.”
MPHI works with you to promote health for everyone. Together, we will build
a world where tomorrow is healthier than today!
MPHI is an EEO/AA employer that participates with e-verify.
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