Job description

Position Summary:

Responsible for providing administrative support for all accounts payable processes.

Essential Functions:

1. Tracks, audits, processes, and issues timely payments of accounts payables. Monitors accounts payable database for accuracy.

2. Ensures vendor invoices are accurately coded per the internal chart of accounts and allocated to branches/departments/locations appropriately.

3. Works with vendors and staff to resolve discrepancies. Reviews vendors statements for past due invoices and works with vendors to keep accounts current.

4. Coordinates and processes accounts payable check runs upon approval. Files appropriate documentation and maintains accounts payable files.

5. Maintains preferred vendor files, tracks vendor agreements, and ensures up-to-date recordkeeping of W-9s and insurance liability documentation.

6. Assists staff accountant with preparation of annual 1099s and other annual audit documentation.

7. Serve as additional resource for program registration and recordkeeping as needed.

8. Attends staff meetings and trainings.

9. Follows all YMCA policies, rules, regulations and procedures, including emergency and safety procedures.

10. Completes reports as necessary.

11. Other duties as assigned.

YMCA Competencies (Leader):

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Qualifications:

1. High school/GED degree required.

2. Six months experience in data entry with working knowledge of spreadsheets. Knowledge of general ledger and accounting functions preferred.

3. Proficient in all standard business software, excel, word, outlook, business math, and data entry; Microsoft office preferred.

4. One year previous experience managing multiple tasks effectively and efficiently. Excellent problem solving skills.

5. Strong customer service and relationship building skills. Excellent human relation, organization, and communication skills.

Physical Demands:

Sufficient strength, agility and mobility to perform essential functions of position.

Job Type: Full-time

Pay: $15.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location

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