Job description
Requisition Number:
46722
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
27-Mar-2023
Date Posted:
13-Mar-2023
Job Summary
The College of Media, Communication and Information at CU Boulder seeks a
Finance and Budget Specialist! This position provides transactional support to the CMCI Budget and Finance team that serves the College departments and programs. Duties include management of the university purchasing card policies and procedures, approval and processing of procurement card expenses and travel reimbursement/reconciliation requests for employees and non-employees, procuring items on behalf of departments via the CU Marketplace or procurement card, and completing journal entries, cash transfers and cash deposits. Reporting to the Assistant Dean of Budget and Finance, this position is an integral member of the Finance team.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
Established in 2015, CMCI is at the forefront of the revolution in communication and digital technology. CMCI prides itself on offering students an interdisciplinary education with a focus on innovation and creativity. Our students and faculty from six departments and an independent PhD program think across boundaries, innovate around emerging problems and create culture that transcends convention.
The CMCI Budget and Finance Professional provides fiscal administration, expense and budget reporting, purchasing and procurement support for all CMCI departments.
CMCI strives to be a community whose excellence is premised on diversity, equity and inclusion. We seek candidates who share this dedication and demonstrate understanding of the experiences of those historically underrepresented in higher education.
What Your Key Responsibilities Will Be
PROCUREMENT CARD PROGRAM ADMINISTRATION
- Support appropriate purchasing card use by reviewing departmental purchases and expenditure requests to ensure that they adhere to all relevant college, campus and university policy and procedural requirements.
- Compile, validate and review receipts from cardholders, create expense reports, and appropriately allocate and code charges according to defined standards.
- Provide guidance and training to procurement card cardholders on appropriate use, related procedures, and compliance with the procurement card program.
- Request the set-up of new cardholder accounts, submit modifications, partner with departments on keeping cardholder records accurate in accounting for new and departed staff.
- Prepare and process cash receipts for reimbursement to the University owed by employees for personal expenditures.
- Review and approve expense reports in CONCUR as a proxy to the college approver.
TRAVEL AND REIMBURSEMENT MANAGEMENT
- Provide interpretation of travel policies and rules to all CMCI departments. Apply solid understanding of university and campus policies and procedures to travel and reimbursement activities (Alcoholic Beverages, Cash Advances, Official Functions, Recognition, Sensitive Expenses, travel).
- Assist staff in all CMCI departments with travel arrangements. Assist departments with proper protocol and processes for business travel.
- Compile, validate and review receipts turned in for reimbursement and process travel reimbursements/expense reports for departments.
- Evaluate charges for appropriateness and reasonableness. Determine when to advance questionable charges to higher-level decision makers.
- Provide guidance and training to travel card cardholders on appropriate use, related procedures and compliance with the travel card program.
FINANCE AND BUDGET REPORTING
- Prepare various monthly financial reports for CMCI departments.
- Manage college and department budget templates; review and analyze relevant data to aid departments in annual budget preparations.
- Participate in quarterly department budget meetings.
- Organize relevant data for the Dean's Budget Advisory Committee.
- Review, identify and research irregularities in financial statements, process journal entries to correct, as necessary.
PURCHASING AND PROCUREMENT ADMINISTRATION
- Contract management of purchase orders and agreements. Includes anticipating expiration and renewals, processing invoices, monitoring contract terms and conditions, and maintaining successful vendor relationships.
- Process and facilitate Departmental approval of invoices for payment to outside entities by auditing and authorizing vouchers in comparison to purchase orders for accuracy and compliance.
- Audit and process payment documents and ensure accuracy of charges.
- Provide interpretation of financial and procurement policies and rules to all CMCI departments.
- Receive and process requests via the CU Marketplace, request systems, and e-mail for goods and services purchased. Obtain all necessary and accurate paperwork to ensure efficient and effective purchasing.
- Identify, investigate and resolve issues associated with purchasing: lost/incomplete documentation, procurement violations, receiving and returns, encumbrances, change orders, vendor disputes, etc.
- Investigate and resolve problems related to receipt of goods and services by working with the Procurement Service Center (PSC), department staff, and vendors.
- Build effective relationships with key partners to gain alignment of sourcing and process improvement strategies and plans.
- Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies for the college.
- Continuously establish and maintain cooperative and efficient relationships with department staff, other campus departments, system offices, and vendors using diplomacy, tact and problem-solving skills.
What You Should Know
Position may work in a hybrid manner with some in-office work and some remote-work as determined between the supervisor and incumbent following the CMCI work modalities policies.
All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
What We Can Offer
The salary range is $50,000 - $56,000 annually. Limited relocation assistance available.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be impactful. Be positive. Be Boulder.
What We Require
This position can be hired at either a Professional I or Professional II level. The requirements are as follows:
Professional I: A Bachelor’s degree from an accredited college/university in a related field conferred by May 2023. (Note: Equivalent combination of education and experience may substitute for the degree).
Professional II: A Bachelor’s degree from an accredited college/university in a related field and one-year professional experience in accounting or budgeting. (Note: Equivalent combination of education and experience may substitute.)
What You Will Need
- Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint).
- Excellent interpersonal skills, including verbal and written.
- Ability to develop policies and procedures.
- Experience working with team collaborations, attention to detail and problem-solving skills.
- Proven experience in a work setting that demands high quality, flexibility, and excellent customer service.
- Ability to learn and respond quickly to situations that arise on a day-to-day basis.
- Demonstrated ability to establish and maintain effective and trusting working relationships.
What We Would Like You to Have
- Experience and/or education with financial accounting, reporting and budgeting.
- Familiarity with the university’s relevant systems (e.g. Concur) and an understanding of the rules and regulations that drive university processes (Fiscal Code of Ethics, procurement rules, etc.).
- Experience in procurement of goods and services related to CU departments, meetings and events and campus residential experiences.
- Procurement/contract, accounting related experience.
- Experience working in Concur or similar financial software.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by March 27, 2023, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
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