Job Summary:

The School of Medicine and Public Health (SMPH) Facilities Department supports and maintains SMPH facilities. This position manages various building, construction, and infrastructure initiatives by effectively utilizing resources within all facilities, including spaces leased by the UW SMPH. It collaborates with UW-Madison, UW Systems, and UW Health to identify and plan for short- and long-term space allocation projects. The Facilities Program Manager coordinates construction and infrastructure implementation under the direction of the SMPH Facilities Director.

The incumbent will contribute to the coordinated planning environment within SMPH Facilities. The main priority will be collaborating with units to administer and manage construction plans aligning with UW-Madison and SMPH strategic priorities and the overall campus facilities framework.

The incumbent will work with the SMPH design team and facilities building management operations team to review and prioritize space needs, propose solutions, and coordinate space preparation, construction, and relocation details as needed. This position will engage in departmental and leadership-initiated space requests from start to finish. This position is the liaison with UW-Madison Facilities Planning and Management (FP&M), UW Health, and leased site staff and contract services. It will represent the SMPH in a respectful, timely, and professional manner.

SMPH is committed to being a diverse, equitable, inclusive, and anti-racist workplace and is an Equal Employment Opportunity Affirmative Action employer. Applications from Black, Indigenous, and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members, and veterans are strongly encouraged.

Responsibilities:

Manages multiple projects simultaneously from start to finish or one large project impacting the institution at-large under general supervision.

• 20% Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
• 15% Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
• 20% Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
• 10% Prepares regular reports to communicate the status of the project within and beyond the project team
• 15% Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
• 5% Schedules logistics and secures resources to resolve facility issues, recommending alternatives where necessary and all other duties as assigned
• 5% Serves as the unit liaison to internal and external stakeholder groups providing organizational information to ensure timely and safe transitioning of construction or remodeling projects
• 5% Coordinates between and assists construction projects assigned to other SMPH facility team members
• 5% Tracks and is a resource for the Facility Director regarding all SMPH projects

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Preferred focus in Construction Management, Architecture, Engineering, or a related field.

Qualifications:

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $77,450 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $77,450 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Additional Information:

Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you would have to provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you chose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

How to Apply:

At UW School of Medicine and Public Health, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role, we encourage you to apply.


You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Aisha Liebenow
liebenow@wisc.edu
608-262-5743
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Project Manager II(AD016)

Department(s):

A53-MEDICAL SCHOOL/ADMIN/PHYSICAL FACILITIES

Employment Class:

Academic Staff-Renewable

Job Number:

277079-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.