Job description

• Albright College is seeking applications for Executive Assistant to the Provost. Reporting to the Provost, the Executive Assistant (EA) to the Provost is the partner to the Provost and brings leadership, creative problem solving, and project management to the office of the Provost. The Executive Assistant provides the strategy and overall coordination of the Provost’s calendar and travel schedule, and handles the Provost’s calendar. The EA provides administrative and clerical support for the Provost and the office of the Provost. The person in this position represents the Provost to all constituencies (students, faculty, staff, cabinet members, trustees, campus officials, and key external constituents), advises the Provost on college policy and practice, and occasionally leads the operationalization of strategic initiatives. In concert with the Provost, they assist in leading, coordinating and administering various activities within the Office of the Provost in service to the varied constituents of the campus community.

Essential Job Functions:

• Provides leadership, strategy, prioritization and management for the Provost’s schedule and travel, including understanding and balancing competing priorities.
• Provides the clerical and administrative support for the Provost’s calendar and travel.
• Leads and manages the academic affairs work related to the board of trustees, specifically through the Academic Affairs Committee of the board. Staffs the Academic Affairs Committee of the Board of Trustees by working with the Provost and the Chair on meeting preparations, material preparation and distribution, and updating the committee’s information on the trustee secure website. Attends Academic Affairs committee meetings and takes meeting minutes.
• Partners with the president’s office staff and the assistant to the secretary of the board to plan and implement the board of trustee meetings.
• Assists Provost who chairs the Commencement Speaker Advisory Group with meeting preparations, materials, and updating the committee’s information on the trustee secure website. Attends committee meetings and takes meeting minutes. Routinely monitors website for recommendations and coordinates with the Advancement office for background information prior to committee meetings.
• Facilitates communications between the Provost’s office and various constituencies, both internal and external.
• Interacts with, and represents the Provost to trustees, alumni, faculty, staff, students and friends of the college.
• Prepares confidential and general correspondence on behalf of the Provost; often responds to communication on behalf of the Provost.
• Assists the Provost in the preparation of printed and electronic materials and in crafting responses to inquiries and correspondence.
• Collaborates with the Communications Division to organize and produce the Provost’s newsletter, and other internal and external communications.
• Leads the planning of events coordinated by the Provost’s office, including the Honors and Awards Ceremony, the Society of Jacob Albright Scholars Induction Ceremony, Convocation, divisional, faculty and department chair retreats, and new faculty orientation.
• Maintains a high level of confidentiality related to all materials received, reviewed and discussed. Maintains confidential departmental files.
• Provides support for faculty and academic staff searches. Works with divisional administrative assistants to schedule on-campus interviews, arrange travel accommodations, and process candidate reimbursement requests. Supports search committees as needed.
• Coordinates faculty office assignments, keys, renovation or repairs, and furniture needs.
• Coordinates arrangements for departing faculty and staff that report to the provost. Collects college property before departure and prepares departing clearance form.
• Professionally and proactively maintains the Provost’s office websites.
• Leads and directs and completes special projects as assigned by Provost in support of the college mission, which may include creative problem solving, project management, and working with multiple departments.

Qualifications/Prerequisites:

COMMUNICATION

• Strong, clear, and persuasive communication skills, both written and oral.
• Intellectual depth necessary to understand and translate college information for a variety of audiences, crisply and concisely.
• Demonstrated ability to work effectively with, and communicate effectively with, all constituents, internal and external.
• Confidence to advance and defend ideas and programs in an environment that respects conviction and demands analytical rigor.
• Understanding of the confidential and sensitive nature of the work.

LEADERSHIP AND MANAGEMENT SKILLS

• Commitment to collaborative and dynamic leadership and a transparent management style, appropriate to a diverse institution; ability to serve as an effective and collegial member of Provost’s Cabinet and desire to be part of an administrative structure in which all members contribute to the conversation about issues and policies across the college; appreciation of the unique roles of individual departments and programs and commitment to fostering collaborations across disciplinary and department boundaries.
• Demonstrated understanding of equity and inclusion and evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural and ethnic backgrounds.
• Strong interpersonal skills and capacity for extensive networking, as well as tact and diplomacy.
• Strong organizational and project management skills.
• Ability to anticipate and resourcefully and collaboratively address challenges within the academic enterprise.
• Skills and enthusiasm that inspire, motivate, and empower a team, with a focus on developing a diverse and talented professional staff.
• Demonstrated leadership in working under pressure to implement effective time sensitive, emergency or crisis communications.

TECHNICAL AND PROBLEM-SOLVING SKILLS

• Problem solving and analytical skills.
• Ability to learn the intricacies of a project and to take initiative as appropriate.
• Ability to think proactively and anticipate situations and solutions.
• Demonstrated experience and ability to organize complex projects and tasks.
• Demonstrated crisis management experience.
• Good listening and decision-making skills
• Computer proficiency in Microsoft Office (Word, Excel, Outlook, Sharepoint, and Power Point) programs.
• Knowledge of, or willingness and ability to learn, Wordpress for website upkeep.

OTHER SKILLS

• Honesty, integrity, enthusiasm, and perspective; a strong work ethic, supported by meaningful response, commitment and follow-through.
• Demonstrated experience and ability of serving both as an effective and contributing team member, as well as a competent and collaborative team leader.
• Desire to play a meaningful role in the life and development of Albright College and its extended community and to share in Albright’s commitment to educating students of academic promise for life and career in the 21st century.
• Creativity and collaboration with communications division in using the College’s web presence and other media, to engage stakeholders.
• Creativity, humility, a good listener and a fair, warm, and open-minded leader and manager with a sense of humor and desire to help others succeed.

EMPLOYMENT EXPERIENCE

• Minimum of ten years of successful work demonstrating increasing independent work and leadership.
• Experience in higher education, preferably in a college similar to Albright.

EDUCATION

• An Associate’s degree or relevant and sufficient experience required.

Review of applications for this position will begin immediately and continue until the position is filled. Interested applicants should complete an application by clicking “Apply Now”. Cover letter, a minimum of two professional references and any other supporting application materials can be uploaded in one document along with the resume. Optional documents may be submitted can include: proof of education/certification, licenses, and letters of recommendation. Albright offers a competitive benefits package, which includes tuition remission.

About Albright College

Founded in 1856, Albright College is the oldest institution of higher learning in Berks County and one of the most economically and culturally diverse colleges in the country. Nationally ranked as a top performer for social mobility, Albright is home to about 1,600 residential undergraduate students from across the nation and around the globe, working together to cultivate integrity, curiosity, connection and resilience. Albright students are encouraged to cross or combine majors to create individualized academic programs, without taking longer to graduate. The college’s flexible curriculum, close faculty mentorship and numerous experiential learning options are all designed to help students exceed their own expectations.

At Albright, we believe our differences make us stronger and empower us to better understand and respect one another in a just and fair manner. With this in mind, the college recruits, houses, educates, employs, supports and generally celebrates people of all statuses, identities and backgrounds, including, but not limited to, race, ethnicity, national origin, citizenship status, religious or spiritual identity, gender and gender identity, sexual orientation, marital and parental status, veteran status, political affiliation and physical and mental ability. Albright College is an EEO employer, committed to inclusivity. In alignment with this commitment, we actively encourage diversity in all dimensions among applicants for this position. Read the college’s Inclusivity and Equity Statement online and learn more our demonstrated commitment to building an inclusive and equitable academic community.

About Reading, Pa.

Ranked a “Best Place to Live” and “Best Place to Retire” by U.S. News & World Report, Reading is a medium-sized city in Berks County, Pennsylvania. Albright College’s 118 acre campus is located in the city’s historic northeast College Heights neighborhood. Catch a concert in Reading’s 9,000 seat Santander Arena or get up close and personal in the historical Santander Performing Arts Center (built in the 1870s — only 20 years after Albright was born!) Start a new art project with materials like hot glass, paint, wood and more at the GoggleWorks Center for the Arts, enjoy seasonal festivals or take a walk through West Reading’s artisan shops, restaurants and boutiques. See Pennsylvania’s spectacular autumn display from the top of Reading’s Pagoda, a kayak on Blue Marsh Lake, or from a scenic steam train ride. Or leave civilization behind with more than 125 miles of certified biking and hiking trails. The city of Reading is also home to the Philadelphia Flyer’s ECHL ice hockey team and the Philadelphia Phillies’ AA baseball team.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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