Job description
Position Summary:
Executive Assistant to the Chief Executive Assistant is responsible for assisting the CEO in the performance of his mission and duties.
He/she must be able to maintain complete confidentiality, provide administrative and organizational support and serve as a communication liaison to various staff, partners and outside organizations.
Essential Duties and Responsibilities:
The essential functions of the Executive Assistant to the CEO include, but are not limited to the following:
- CHIEF OPERATING OFFICER: To help the CEO maximize his time and effectiveness. The Executive Assistant helps the CEO be 100% present, positive and productive in every encounter by preparing, executing, and following up on decisions and processes connected to duties across the organization.
- CALENDAR COORDINATION: Take early initiative to populate and confirm calendar and complete lead up tasks. Work towards maintaining and keeping CEO’s ideal weekly structure.
- HOSPITATILITY: Follow up with partners, staff, and guests interacting with the CEO. Prepare lunch, secure office space, notify office manager, and coordinate with guests on transportation and meeting details that the CEO is leading.
- LOGISTICS: Book, flights, hotel, car rental far in advance, prepare travel packets with travel, meeting and accommodations details for each trip. Manage credit card reconciliations and reimbursements for all CEO ministry meetings.
- PARTNERSHIP RELATIONS: Maintain CEO’s caseload data in CRM. Document key touchpoints and update records on behalf of the CEO. Create presentations for speaking and teaching engagements.
- SPECIAL ADMINISTRATIVE PROJECT: Manage and execute key administrative projects assigned by the CEO or Office of the CEO.
Minimum Qualifications (Knowledge, Skills, and Abilities):
Education and Experience:
- Associates Degree or higher in related field required.
- Three year’s related experience and/or training; or equivalent combination of education and experience required.
- Experience in the usage of computers required and advanced knowledge of web-based systems preferred.
- International travel experience a plus.
Knowledge and Skills:
- Passion for The Timothy Initiative’s Mission.
- Interest and heart to support executive level leadership through administration.
- Maintain the highest level of confidentiality and trust.
- Able to prioritize and multi-task, using good time management skills in a fast-paced environment; Strong organizational skills a must.
- Develop effective work plans, organize details, set priorities, and meet deadlines.
- Solid written and oral communication skills and excellent phone manner. Accountable for supporting, upholding, and engaging in TTI’s Vision, Values & Mission in all internal and external communication and relationships.
- Administrative writing, reporting & tracking skills.
- Proficiency with spreadsheets, databases, and Word processing.
- Ability to adapt to company wage and compensation structure.
- Ability to work as part of a team.
- Possesses a helpful, diplomatic, and caring attitude to all.
- Must be hospitable and have good people skills to represent TTI.
Spiritual Requirements:
- Each team member at TTI is expected to maintain a personal relationship with Jesus Christ as a top priority; be a consistent witness for Jesus Christ; maintain a courteous, Christ-like attitude in dealing with people within and outside of TTI; and faithfully uphold TTI’s ministry in prayer.
- For clarity we ask every team member at TTI to sign the acknowledgement page and live a life congruent with the spiritual principles outlined in TTI’s “Statement of Faith”, “Christian Living Statement” and policies and procedures as stated in TTI’s employee handbook.
Physical Requirements:
The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
While performing the duties of this position the Team Member:
- Is required to work in our main office in Raleigh, NC and/or remotely as needed as defined by the CEO and Human Resource Manager.
- Is occasionally required to work nights and weekends as needed and may be occasionally required to travel domestically and internationally.
- Is regularly required to talk or hear.
- Will need to use hands or fingers and handle or feel objects, tools, or controls.
- Is occasionally required to stand, walk, sit, and reach with hands and arms.
- Must occasionally lift and/or move up to 25 pounds.
Employment At-Will:
All Team Members of The Timothy Initiative are at-will, as such, are free to resign any time without reason. The Timothy Initiative, likewise, retains the right to terminate a Team Member’s employment at any time with or without reason or notice.
Nothing contained in this job description or any other document provided to the Team Member is intended to be, nor should it be, construed as a guarantee that employment or any benefit will be continued for any period of time. Any salary figures provided to a Team Member in annual or monthly terms are stated for the sake of convenience or to facilitate comparisons that are not intended and do not create an employment contract for any specific period of time.
No Executive, Team Leader or Team Member of The Timothy Initiative has any authority to enter into any agreement for employment for any specified period of time or to make any agreement for employment other than at-will.
About The Timothy Initiative:
The Timothy Initiative is a training organization; planting churches all across the world. Our team is passionate about seeing Christ’s Kingdom expanded and is currently active in over 30 different countries. The Timothy Initiative exists to advance Christ’s Kingdom by multiplying disciples and disciple making churches around the world. The Timothy Initiative’s vision is to see multiplying, disciple making churches in every place and people group. If you’re passionate about using your talents and skillset to fulfill the Great Commission, consider joining our team!
jjbodyshop.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jjbodyshop.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jjbodyshop.com is the ideal place to find your next job.