Executive Assistant to the CEO & CFO

Hoffman Estates, IL/Schaumburg, IL

Looking for an Executive Assistant role with the opportunity to make an impact on a growing, industry leading organization? Join a manufacturing market leader that is invested in growth.

ABOUT PRIMIENT

Established yet entrepreneurial: Primient is an industry leader with proven products, six manufacturing plants, 1500+ employees and deep roots in corn wet milling. Yet we’re also a brand-new company that is ready to drive change and create impact.

Inspired by a meaningful purpose: we use renewable sources to produce plant-based ingredients for some of the world’s best-known brands. It feels good to produce safe, high-quality, sustainable products – that go into everything from sodas to hand cream and cardboard to clothing.

Poised for a new era of success: we’re investing in our plants and people to unlock our potential in the industrial and food sectors. Guided by our values of Safety, Excellence, Integrity, and Growth, we’re focused on growing our business, our reputation, and the career of every colleague.

THE OPPORTUNITY

Our Executive Assistant team makes a much-valued contribution to the Primient business.

Key responsibilities:

• Provide high level administrative support for the Chief Executive Officer and the Chief Financial Officer
• Complex multi calendar management
• Build, Edit, Review and curate executive level presentations
• Management of schedules in an international business where many contacts work in different time zones
• Follow-up on pending matters with limited direction
• International and domestic travel arrangements and related expense reports
• Organize events and meetings with other parts of the business
• Take ownership when working on short notice and limited guidance
• Managing confidential information
• Record keeping, assistance with contracts and other documentation
• Drafting and proof-reading of high level documents
• Working collaboratively with other Executive Assistance across the organization
• Point of contact for the owners and leaders of the organization
• Executive meeting management working closely with other C-level leaders
• Execute executive level memos to the organization on behalf of executives the position supports

ABOUT YOU

You are a professional Executive Assistant who operates at a high level to provide excellent service to C level executives. You have excellent communication and organizational skills, 10+ years of experience as an Executive Assistant serving heads of companies, and you are comfortable in a fast pace working environment. This role requires excellent interpersonal skills for working closely with others and representing the company and its executives in a positive way.

Experience:

• Minimum 10 years’ experience in a similar role supporting one or more executives. Experience supporting CEO/CFO level strongly preferred.
• Ability to filter high volume of information
• Prior experience in the management of confidential information
• Experience in an international business and operating with various time zones and cultures
• Highly experienced in using Outlook Calendar and MS-Office, SAP and ERP Software
• Excellent oral and written communication skills
• Experienced in event organization and management
• Experience in interacting with the heads of companies in an Executive Assistant capacity
• Proven ability to proofread highly important documents
• Hosting Owners and Board of Directors in Organization Headquarters

Skills:

• Problem solver
• Ability to work with limited supervision and with minimal direction
• Demonstrate flexibility in a dynamic and international team
• Ability to demonstrate good judgment, and discretion in management of information
• Ability to successfully manage and schedule multiple busy calendars
• Ability to travel and complete meeting management
• Ability to build executive calendar in partnership with communications and key stakeholders in the organization

Location:

This role must be based in the Chicago area and come to the office. The organization is currently on a 3 day in office 2-day flexible work arrangement.

ADDITIONAL INFORMATION

Rewards & benefits
Competitive salary / 401 K matching and non-contingent matching plans / Healthcare / Medical insurance / Paid time off

Career development

Our structure provides autonomy and accountability in your role. You have scope to develop a depth of expertise and the opportunity to take on new challenges to promote professional growth.

Diversity, Equity, Inclusion & Belonging

We are passionate believers in the power of difference. We strive to represent the communities in which we operate and to provide an inclusive, welcoming environment for all. We want Primient to be a place where every employee feels they belong and knows they are seen, heard, valued and safe to speak up. Our aspiration is to unlock the full potential in diverse perspectives, while offering everyone an equal chance to grow, thrive and progress.

Primient is an equal opportunity employer, committed to the strength of an inclusive workforce.

California Consumer Privacy Act ("CCPA")

The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.

California Consumer Privacy Act ("CCPA")

The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.

Primient is an equal opportunity employer, committed to the strength of an inclusive workforce.