The Alaska Oil and Gas Conservation Commission (AOGCC) is currently recruiting for an Executive Assistant. This position is the primary point of contact for the AOGCC and provides administrative support to the AOGCC’s three (3) Commissioners. This position is valuable member of the administrative support team and is the primary contact for the AOGCC office and main phone line. This position also maintains the AOGCC files, completes routine correspondence, researches information, coordinates Commissioners travel plans, and maintains the Commissioners schedules.

The AOGCC is an independent, quasi-judicial agency of the State of Alaska that oversees all oil and gas drilling, development and production, reservoir depletion and metering operations in the state of Alaska. The AOGCC is responsible for preventing waste, protecting correlative rights, improving ultimate recovery, and protecting underground freshwater. The AOGCC serves as an adjudicatory forum for resolving certain oil and gas disputes and carries out statutory mandates consistent with the protection of health, safety and the environment.

This position works directly for the three (3) Commissioners and closely with the AOGCC Special Assistant, as well as with a diverse group of professionals including Engineers and Geologists. The future incumbent in this position will have an opportunity to develop knowledge of the Alaskan oil and gas industry and interact with oil and gas industry professionals. Staff of the AOGCC work both remotely and in an office environment.

The AOGCC office is in Downtown Anchorage near the Park Strip, in a single-story building with free, private parking. This position is part of a dynamic group of long-term professional staff who are experienced, knowledgeable and have a high level of dedication to the AOGCC and its mission. The daily work environment requires regular use of a computer, Microsoft Office, effective communication and professional interactions with staff and the public. A typical day includes answering the main phone line, coordinating Commissioner schedules, handling meeting requests for Commissioners and Senior Staff and filing digital correspondence and data reviewed by AOGCC staff.

We are looking for an applicant that has the following knowledge, skills, abilities, and experience:

• Is thorough when performing work and conscientious about attention to detail.

• Displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

• Possesses strong organizational skills and the ability to multitask and respond to routine duties as well as a wide range of special requests, meeting deadlines in an environment with frequent interruptions and changing priorities.

• Ability to effectively and professionally communicate with others, both verbally and in writing.

• Proficiently uses computers, office equipment, software applications (such as Microsoft Office, Adobe Acrobat), and databases to accomplish work.

Minimum Qualifications

Desired Qualifications:
One year of experience as a Secretary or Law Office Assistant with the State of Alaska or the equivalent
elsewhere.
OR
Two years of clerical or secretarial experience.

Additional Required Information

At the time of the interview, applicants are requested to submit the following:

• Three (3) professional references and their current contact information. One (1) reference should be from a past or current supervisor, no personal reference will be accepted.
• Copies of three (3) most recent evaluations, If performance evaluations are unavailable, please provide letters of reference.

Please read the below information carefully. This applies to your application submission.

COVER LETTER
A professionally written cover letter is required and is key to an interview for this position. The cover letter must clearly describe, in detail, how you meet the minimum qualifications for this position. You must give specific examples to demonstrate your experience, or you may not advance to the next step of the selection process.

SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE
When using work experience not already documented in your application, please provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:
Name: Samantha Carlisle, AOGCC Special Assistant
Phone: (907) 279-1433
Email: samantha.carlisle@alaska.gov

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year
• Gym discounts at participating fitness providers in multiple locations throughout the state.

See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information