Job description
IMI plc
IMI plc is at the forefront of delivering motion and fluid control technologies that create a more sustainable world, improving the quality of life for our customers and communities and ultimately delivering our purpose of Breakthrough Engineering for a Better World.
Comprising of three specialist divisions : IMI Precision Engineering , IMI Critical Engineering , and IMI Hydronic Engineering, each is focused on collaborating with our customers to develop innovative solutions that solve their challenges and push the boundaries in our industry. Our one big team work fairly and effectively but most importantly together to ensure we maintain the foundations that have enabled IMI’s success through its 150-year heritage.
Norgren is part of global engineering organization IMI plc, positioned within the Precision Engineering Division.
Role Overview
Supports Executive leaders by handling a wide variety of clerical and administrative duties.
Work Location: University Park, IL
Key Responsibilities
- Handle administrative functions such as copying, scanning, filing, and handling incoming and outgoing mail.
- Proactively manage Outlook calendars and contacts
- Create, format, type, and edit a variety of documents, including reports, work instructions, memos, spreadsheets, organization charts
- Provide administrative assistance and planning for events such as Town Hall’s, trainings, and a variety of other meetings and conferences
- Arrange and coordinates global air and ground travel reservations, is up to date and aware of international travel entry requirements and restrictions (example: COVID).
- Prepares expense reports.
- Respond to emails and voicemails in a timely manner
- Monitor and report on department budgets – manage excel spreadsheets regarding the same
- Carries out special projects and assignments as requested; compiles, analyzes, and prepares data for administrative reports, presentations, manuals and procedures
- Answer and screen telephone calls and visitors and resolve problems
- Coordinate and organizes files and communications, including on Teams/Microsoft system
- Track department budgets, receives invoices and gets approval, allocates account codes and researches the variances between forecast and actual.
- Manage signature processes via Adobe and other applications
- Effectively manage confidential information, including, budgets, forecasts, etc.
- Travel domestically with overnight stay
- Other duties as assigned
Critical Competencies for Success
- Bachelor's degree (or equivalent) required
- 5+ years of experience supporting executives
What IMI can offer you:
At IMI, one of our top priorities is to create an inclusive culture of health. We strive to remove barriers to care (whether that be physical or financial) and in doing so, we offer choice for all your health and wellbeing needs.
See below for a general overview of our amazing perks and benefits:
Multiple health plans to choose from: HMO, PPO, and High Deductible Health Plans with a low-cost share- Full suite of voluntary benefits to tap into, including but not limited to: Pet insurance, critical illness insurance, concierge services, legal insurance, commuter benefits (if applicable), and home & auto insurance.
- Employer contribution for Health Savings Account, and in many cases free virtual telemedicine, and teletherapy.
- Best-in-class 401K plan with zero vesting and up to 6% contribution matching.
- Mental Health and wellness programs to support you and your family.
- Short & long-term disability as well as basic life insurance at 2x your basic salary at no cost to the employee.
- Free financial advisors, webinars, and classes through Charles Schwab.
- Annual Employee Stock Purchase Plan with option to purchase IMI shares at a reduced employee only price - no opportunity to lose, only to profit or refund your investment 100%
**Benefits plans change year over year, but we have guiding principles in place to ensure our employees have the tools and resources available to stay connected and up to date **
Health & Safety:
The physical demands described within the Key Duties & Responsibilities section of this job description are required to perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. Please contact your local HR representative to discuss the specific Work Conditions and Physical Requirements of this role.
Health, Safety, and Environmental Duties – At IMI we are all personally committed to protecting our people, minimizing our impact to the environment, the communities we operate in and our company. All members of our workforce have the duty to ensure the health, safety and welfare of themselves, others, and the environment. Every employee is expected to follow all HSE operating procedures, also to challenge any observed behaviors or unsafe acts.
Code of Ethics:
IMI requires the highest standard of ethics in all business dealings, particularly with customers, suppliers, advisors, employees, and the authorities. In accordance with the IMI Way: Our Code of Responsible Business.
Changes to This Job Description:
IMI may amend this job description in whole or part at any time.
IMI is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.
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