The Executive Assistant provides high level administrative assistance to the Vice President, Development as well as other leaders and staff in the Office of Institutional Relations & Development. Such administrative assistance positively impacts the relationships internally within the department, across University Hospitals, and externally with our philanthropic community.

• Supports and partners with Vice President, Development as well as other designated department leaders and staff through excellent communications and schedule coordination

• Organizes and coordinates meetings within specified time frames. Finalizes all meeting arrangements

• Answers and places phone calls in a prompt and helpful manner. Handles messages accurately and timely

• Establishes and maintains files by collecting all necessary information/documents

• Types/transcribes/processes documents with high level of accuracy on the first draft; Increases accuracy to 100% for final draft within required timeframe

• Ensures the flow of information in a timely and accurate manner

• Processes invoices and request for reimbursement in a timely manner

• Makes travel plans and arrangements

• Ensures the security of confidential information

• Promptly refers requests for information or services if unable to meet the request

• Prioritizes workload. Able to reset priorities, as needed

• Performs general office duties and provides operational support, as needed

• Serves as a member of the Administrative Team, and provides back up support as needed by deadlines, urgent matters, etc.

• Other duties as assigned

Education/Expertise:

• High School Diploma, undergraduate business courses preferred.

Experience & Knowledge:

• Four+ years executive secretarial experience, preferably in development or health care.

Special Skills & Equipment Knowledge:

• Demonstrates strong interpersonal skills and excellent communication skills both written and verbal.

• Strong organizational skills and work ethic.

• Proficient PC skills, including MS Office products.

• Familiar with operation of standard office equipment

• Ability to type 70 wpm.

• Ability to maintain high level of confidentiality.

• Ability to meet deadlines and handle complex tasks with minimal supervision.