• This role is responsible for traditional administrative duties, including: heavy calendaring, expense report preparation and submission, purchase orders set up and execution, invoice processing, contract management, executive travel coordination, telephone coverage, document and presentation preparation, supply ordering, and meeting support.
• Meeting support includes preparing conference rooms, initiating calls and/or projection, managing agendas, meeting notes and actions, and purchasing and setting up food service
• The role will also take responsibility for designated projects within supported department(s) that will require cross functional collaboration & communication, data organization, maintaining timelines, and ensuring deadlines are met for all deliverables.
• Designated projects may include, but are not limited to, department event coordination, monthly update of Balanced Score Card summary data, E&O commercial initiative support, market research/data collection, new hire onboarding, and support of literature management
• Other projects and tasks as assigned

• A strong communicator and collaborator and work effectively with all members of the organization, from individual contributors to top execs
• You are highly organized yourself and like to organize others
• You enjoy managing multiple activities and projects at once
• Highly anticipatory and strategic. Your problem-solving skills are unparalleled
• You always maintain a friendly disposition — even (and especially) under pressure
• Quick on your feet! When problems arise, you reliably produce responses and solutions

• Associate’s degree required; Bachelor’s degree preferred
• Minimum of 3 Years office administration, including support of high-level leadership
• Proficiency in essential computer programs including MS Project, Word, Excel, PowerPoint, and Outlook
• Experience in working within a system-centered environment
• Knowledge of best practices in travel planning, calendaring and web-based meeting options, organization methods, and Microsoft technologies

• Ability to maintain confidentiality
• Ability to independently define problems, collect data, establish facts, prioritize, and draw valid conclusions to accomplish goals
• Ability to interact effectively with a wide variety of personality types
• Strong organizational skills, including the ability to multitask
• Ability to be proactive and anticipate the needs of department leaders
• Excellent communication, both written and verbal, and problem-solving skills
• Flexibility and a willingness to learn new things
• Ability to effectively present information and respond to questions from managers, customers, and general public
• Ability to work effectively in a team environment
• Ability to manage details and provide appropriate follow-up to ensure full internal and external department satisfaction
• Able to work in a changing environment without experiencing undue stress
• Recognize and maintain confidential information
• Ability to take meeting notes clearly and concisely and organize the notes for after-meeting action items with timelines

• Drives personal vehicle to appointments; maintains a personal car insurance policy. Driving record must meet Company requirements
• Infrequently travels by car and air on behalf of business
• Meets all applicable safety requirements for the position and work environment
• Completes other duties as assigned

• Sits at a computer station, meeting table or work desk for more than two-thirds of each day
• Stands and walks to other stations and departments throughout the day
• Uses hands and fingers to operate computers and office equipment most of the day
• May stoop or crouch to access files or storage
• Requires clear vision at 20 inches or less with or without corrective lenses
• Hearing and speech within normal ranges and sufficient for clear communication face to face and especially via the telephone
• Lifts up to 10 pounds regularly; lifts 25 pounds occasionally
• Exposed to noise levels typical of office environments

Health and Wellness:

• Medical, dental, vision
• Annual employer HSA (Health Savings Account) funding for eligible employees who elect an HSA medical plan
• STD, LTD, Basic Life AD&D coverage
• 401k + employer matching
• Free mental health resources through wayForward
• Vacation and Sick Time
• 2 Volunteer Days off per year
• Emergency evacuation time off
• 11 paid company holidays
• 1 Floating holiday to celebrate your birthday or important religious/holiday to you
• Quarterly product allowance to use towards your favorite Metagenics products!
• Product discount
• Peer to peer recognition programs & more!

Learn more about how we help patient live happier and healthier lives here: https://www.metagenics.com/join-our-movement