Job description

SUMMARY
The Executive and Research Assistant assists the Ambassador-at- Large, Principal Deputy Director, and Deputy Director (Front Office-FO) and provides administrative support and research support to the Deputy Directors and to Senior Coordinators as requested.
Secret Clearance Required
POSITION DUTIES

• Performs a variety of administrative and technical duties to assist the FO in its mission and activities.
• Schedules (or reschedules) meetings, appointments, and conferences in accordance with the FO’ instructions.
• Receives senior government officials, high-ranking personnel, visitors and phone calls from the private, public and non-profit sectors. Serves in a liaison and information gathering capacity between the FO and J/TIP staff and other personnel, both in the Department and in other agencies.
• Prepares or ensures that briefing books and other materials are ready for the FO’s meetings.
• Receives, reads, and prepares all out-going and incoming correspondence for accuracy.
• Makes travel arrangements based on travel intentions. Schedules transportation and hotel/government quarters reservations in a timely manner. Effectively deals with security issues.
• Accurately prepares travel orders and travel vouchers in accordance with relevant regulations.
• Establishes and maintains the FO’s office records of various types that may be needed or will assist in the efficient operation of the office.
• Prepares documents including briefing check lists for principals, letters, and reports. Manages the J/TIP database, which involves maintaining contacts, gathering new contacts, quality control and POC for formal archiving.
• Sends periodic messages and announcements for the Ambassador and/or Office through e-blasts to database contacts.

Research Functions
Conducts research on human trafficking issues in countries around the world and relevant governments’ effort to confront it as well as in special issues that affect multiple countries or regions, such as human trafficking in the fishing, agricultural, logging, or mining sectors. This may require Internet-based research, as well as outreach to other bureaus or offices within the DOS, interagency, U.S. embassies, foreign embassies, NGOs, international organizations, academic institutions, media outlets, labor unions, and religious organizations. Analyzes collected information and compiles findings into a variety of well-written products for both internal J/TIP use and external dissemination. Provides oral and written briefings on findings to FO and other senior-level staff and others within the Department of State as required. Performs special projects and other related duties as necessary and serves as a backup for the Special Assistant and Staff Assistant.
NECESSARY SKILLS & KNOWLEDGE

• Provide excellent customer service.
• Communicate effectively both orally and in writing.
• Demonstrate excellent organizational, interpersonal, and analytical skills.
• Ability to liaise with other Department bureaus and offices as well as non-governmental organizations.
• Conduct research and analysis on foreign policy topics, ideally on human trafficking.
• Ability to perform administrative tasks successfully.
• Ability to successfully utilize office automation software applications-advanced functions in Excel or statistical software is a plus.
• Think critically, write succinctly, manage multiple projects and deadlines, and work both independently and in a team environment.
• Develop and maintain complex, nuanced interpersonal relationships in a multicultural environment, including providing clear direction to more senior officers.

SECURITY CLEARANCE
The position requires a Secret security clearance. However, the Contractor can begin work with an interim Secret security clearance.

Job Type: Full-time

Pay: $76,000.00 - $86,000.00 per year

Schedule:

• Day shift

Work Location: One location

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