The City of San Jose invites applicants for the position of Executive Analyst in the Office of Employee Relations (OER), a division of the City Manager's Office. OER's primary functions are: labor negotiations; administration of labor contracts; investigation of employee performance, misconduct, and discrimination and harassment issues; employee-related policy development and interpretation; disability accommodation; and training. OER also manages the City of San Jose's Whistleblower Hotline where City employees, customers and residents can raise concerns about City services. The City of San Jose has approximately 6,884 employees, and the primary goals of OER are to encourage effective employee relations, support a positive, respectful and productive work environment, and to enhance the City’s ability to deliver efficient, quality customer service.

Executive Analyst I salary range: $74,563 – $93,230
Executive Analyst II salary range: $81,343 – $101,738

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay and an $80 per month non-pensionable technology stipend.

The incumbent in this position will be part of a high performing office of 11 employees and will perform professional level administrative work in a fast-paced environment. OER’s duties and responsibilities impact every department within the City and many assignments have visibility among Senior and Executive Staff within the Administration. Some of these duties include:

Labor Relations:

• Researching, interpreting, and analyzing labor contracts and processing and responding to grievances according to the terms of each labor contract

• Conducting surveys of other employers regarding pay and benefits

• Participating in various aspects of labor negotiations, including attending labor negotiation sessions, drafting proposals/correspondence, and performing cost analysis of proposals of varying complexity

• Participating in labor-management committee meetings

Employee Relations:

• Consulting with and advising supervisors on employee performance and conduct issues

• Developing, revising, and interpreting employee-related policies

• Giving oral presentations to small and large groups of employees and supervisors on employee relations issues

• Conducting investigations involving potential employee misconduct, including involved parties, writing investigative reports, and assisting departments with the disciplinary process as needed

Miscellaneous:

• Carrying out other special projects as assigned. Recent examples include development and administration of COVID-19 leave programs in compliance with federal and state law, streamlining internal processes, and recruiting to fill classified, unclassified, and executive positions throughout the City.

  
  

Education and Experience:

Executive Analyst I: Completion of a Bachelor's Degree in public administration, business administration or a related field from an accredited college or university.
Executive Analyst II: Completion of a Bachelor's Degree in public administration, business administration or a related field from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience at the level of Executive Analyst I with the City of San Jose.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Vaccination Policy: Per the City’s COVID-19 Mandatory Vaccination Policy, all employees are required to be “fully vaccinated” absent a documented medical and/or religious exemption. All new hires will be required to provide proof of vaccination, absent an approved medical or religious exemption, prior to their start date. Fully vaccinated means that the employee has received two doses of Pfizer, Moderna or Novavax, or one dose of Johnson and Johnson.

Competencies:

The ideal candidate will possess the most desirable combination of skills, abilities, and experience. These include:

• Honesty, integrity, and a strong work ethic

• Ability to evaluate information through the lens of City policies and/or labor contract language and then exercise sound, independent judgment

• Ability to make decisions quickly and at times with limited supervision

• Ability to establish and maintain effective working relationships inside and outside of the office

• Excellent analytical skills, including the ability to reliably determine the cost of a new benefit or program

• Ability to present complicated concepts to small and large audiences unfamiliar with the subject matter

• Excellent written communication, including a demonstrated command of grammar and report-writing ability

• Excellent project management and time management skills

• Ability to appropriately handle very sensitive and confidential information

• Ability to maintain a positive attitude in challenging situations

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

• Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.

• Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.

• Meeting Ethical Standards - When confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values.

• Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

  
  

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to the interview and written examination phases of the selection process.

The supplemental questionnaire is required for all applicants and must be submitted along with the resume and a cover letter. Please note that there is a 4,000-character limit, including spaces, for each text response. The supplemental questionnaire will be used to assist in the selection of applicants that will be invited to participate in an interview process and will be assessed for both content and writing ability.

If you have questions about the duties of these positions, the selection or hiring processes, please contact sarah.steele@sanjoseca.gov and bill.gold@sanjoseca.gov.

For more information about the City Manager’s Office of Employee Relations, please click here.

For more information about City benefits, please click here.

This position will remain open until filled and the first application review date will be January 12, 2023. Thereafter, applications will be reviewed continuously.

Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. Please contact Human Resources at (408) 535-1285, or Human.Resources@sanjoseca.gov if you have any questions.