Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our owner and managing attorney. You’ll be in charge of managing schedules, making travel arrangements, organizing our filing systems, and making sure administrative tasks in the office run smoothly. Job seekers should love planning, organizing, and diving into new challenges.

We are looking for an experienced individual who is passionate about achievement and growth and draws energy from working hard & doing a spectacular job. Working for us, you will bring your dynamic personality, organizational prowess, service orientation, highly motivated drive, ability to get things done, confidentiality, discretion, maturity, and desire for excellence in all that you accomplish. Organization and task management are key along with refined planning and research skills.

You will assist the owner of the law firm with tasks and activities that take away from their law firm responsibilities. This is an audition to transition into the office manager for the law firm with the potential for significant earnings. We are one of the fastest-growing law firms in Texas and you will gain invaluable experience from working directly with the owner who has a diverse level of business experience. You will essentially be an extension of the owner.

You will manage our lives and administrative needs from beginning to end. You will relish the opportunity to take on greater responsibilities and will be eager to demonstrate your ability to push us closer to achieving our goals. You will be deeply committed to our success, as well as growing your own skills.

You will be expected to apply your own expertise and experience to fine-tune the owner’s business and personal organizational systems.

$40,000 plus bonuses

• Manage schedules including itineraries, travel arrangements, and team meetings

• Maintain personal calendar and work with the Firm’s legal assistant to ensure personal calendar and work calendar mesh/do not conflict
• Organize office meetings and parties
• Contact professional contacts and referral sources to schedule “get to know you” and “keep in touch” meetings
• Register for conferences and CLEs
• Handle all aspects of travel (business trips, family vacations, airfare, car service, dinner reservations, and activities while there)
• Correspondence communication
• Triage email per SOP/system file records electronically in email and case management system
• Screen calls
• Ensure responses to communications are received timely
• Office assistance
• Project management
• Ordering/delivering supplies for the office
• Pick up food/snacks/beverages/goodies for the office
• Attend C-Suite meetings; take notes, keep me on task, and help me calendar my tasks
• Transcribe notes of meetings
• Gather reports from Administrator and Bookkeeper to review and alert
• Deal with simple office IT issues or arrange for IT vendor
• Office marketing assistance
• Organize networking contacts and set up a system to monitor contact dates
• Send thank you cards,
• Prepare GAS call lists, and referral lists for clients
• Assist with making GAS calls, referral calls
• Household management
• Manage family calendar
• Schedule personal appointments (doctor, hair,
• Organize home office and law firm office
• Organize home closet (make arrangements with Organizers/California Closets)
• Manage household projects (i.e., cabinet refresh, outside projects, organize and arrange for estimates, “go to” person for contractors)
• Manage, track, and log expenses and receipts
• Manage family calendar
• Manage (locate, schedule, pay, and oversee the work of) services/vendors such as
• Chef/meal prep/meal delivery
• Car service
• Grocery shopping for household items, meals, and “fast and fresh healthy snacks” (anything not done by the chef)
• Running errands (pick-ups, drop-offs)
• Sort, scan, and get rid of mail
• Pick up and drop off dry cleaning
• Launder bedding towels weekly
• Launder clothing as needed.
• Party coordination
• Dinner party management
• Party planning

• Familiar with Microsoft Office
• Possess a high school diploma, G.E.D. or equivalent
• Strong organizational skills, communication skills, time management skills, and interpersonal skills
• Experience handling confidential information and adhering to strict deadlines
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar

Harper Law Firm is one of the fastest-growing litigation law firms in Texas. We have a team centered culture and believe in constantly developing our skills both professionally and personally in pursuit of the best versions of ourselves.