Job description

Job Duration: Executive Admin – Billing & Contracts

Job Duration: Full Time.

Location: CLIENT Seven Hills Park – Milford, Ohio (Must be willing to go onsite)

Experience: 5 – 7 years of experience

Education: Associates Degree

Job Description:

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with CLIENT Management systems. The responsibilities involve:

Administrative Tasks:

Finance/Billing Function:

- Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc

- Ensure adherence with all financial guidelines of CLIENT

- Receive and record all invoices for TAIC and TEIL from vendors in Master Tracker.

- Handle invoice processing and expense reporting for associated vendors

- Ensure invoices processed through offshore and payments made as per terms of PO / agreement.

- Monthly provision planning/documenting, calculating monthly, quarterly, and yearly expenditures.

- Managing PO balances and requisition status.

- Raise GPS requests, input items in GPS catalogue. Maintain & address billing queries.

- Preparation of annual and quarterly budget of the location in consultation with Location Admin Head and have the budget and expenses reviewed/approved by Head of Administration, NA.

- Monitor budget utilization and invoice payment process. Create and update spreadsheets.

- Analyse MoM, QoQ, and YoY expenditure for variances and discrepancies

- Documenting finance procedures and vendor information.

- Ensuring valid agreements available for all vendors.

- Executive liaison between vendors and CLIENT Finance Team, ensure appropriate data keeping & analysis.

Procurement and Inventory Management: Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals.

Purchase Functions:Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of CLIENT Purchase policies as enshrined in CLIENT Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc

Contract Management –Ensure timely execution of contracts and implementation of terms and conditions of the contract.

Others:

- Be available on site on all working days to ensure effective Administration of the premises.

- Any other Admin requirement that may be required from time to time / as directed by Admin Head, N.A

Qualifications and associated Attributes:

- Associate degree.

- 5-10 years’ experience in Administrative Function of a medium sized facility (> 300 associates) preferred.

- Should possess excellent English communication skills (written & verbal)

- Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).

- Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Personnel management, (3) Purchase / Procurement processes, (4) Finance / Accounting processes etc.

- Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.

- Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.

- Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed.

All offers of employment extended to applicants will be conditional and will require, among other things, that the recipient of the offer of employment submit proof that s/he is fully vaccinated at that time or will submit such proof prior to determining a start date. Individuals with medical issues or sincere religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement. To the extent State legislation or executive action purports to limit CLIENT’s ability to require vaccination for individuals who object on a basis other than medical issues or sincere religious beliefs, individual requests for an exception to CLIENT’s generally applicable vaccination policy pursuant to such action will also be considered. Individuals who receive an exemption from vaccination for any reason may be required to comply with other Covid precautions.

Job Type: Full-time

Salary: $55,000.00 - $60,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Work Location: One location

Speak with the employer
+91 949-424-2781

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