The Role at a glance:

We are looking to add an experienced, motivated Catering Event Manager to our Constellation team at the NY Botanical Gardens Bronx, New York. As an Event Manager, you will have the opportunity to plan, direct and coordinate catered events. Assist in the selection of menu items, schedules catering staff, facility arrangements or equipment, and communicate customer and client needs to the appropriate personnel, directly support the needs and goals of the Catering Director of Sales. Develop and maintain catering accounts and client relationships by ensuring customer satisfaction before, during, and after the event.

Compensation: $80,000

Exciting Benefits Offered:

• Medical
• Vision
• Dental
• 401K
• Tuition Reimbursement
• Sick and Holiday Compensation (9 Paid Holidays)
• Commuter Benefits Offered
• Discount Programs
• EAP
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity #LI-DJ1

What you'll be doing:

• Ensuring all event information in CaterXpert from the sales team is up to date and fully detailed prior to event/deadlines.

• Pursue new and repeat catering business that fits the operations sales parameters per guidelines established by the General Manager.

• Detail events and create floor plans per company standard

• Establish a strong networking presence within the local catering community.

• Develop and engage in relationship-driven and long-term business relationships.

• Review event floorplans, day of supervisor packets, pack lists and rental equipment to ensure all information is current and correctly distributed.
• Responsible for communicating SCG procedures, standards and expectations to all event staff when on-site. They will be responsible for communicating all pertinent event information to the culinary and operations teams and for completing the day of supervisor packet for use on site.
• Assisting in the setup and execution of events
• Ensure that event rentals have scheduled deliveries and pickups that are convenient for specialist or venue manager
• Maintain calendar of events through Outlook and attend all necessary event meetings and conference calls.
• Communicate with sales, culinary and booking staff, as needed, to ensure understanding of menus and client needs
• Responsible for the collection and submission of all payments and deposits as it relates to contracted events. They are responsible for ensuring that these payments are on time and responsible for reviewing the weekly AR report and correcting any discrepancies and/or collecting any late payments.
• Responsible for nimble trouble shooting and determining the best judgment calls when a quick decision needs to be made.
• Managing a staff, holding them accountable for their work and disciplining as needed.
• Follow up with photographer’s post event to request event photos
• Act as first point of contact for general leads and gather as much detailed information as needed
• Process event closeouts on following day of each event
• Send out nightly event reminders to internal staff

What we're looking for:

Must-haves:

• 2 years of catering/food-beverage and/or administrative/event experience
• Very organized
• Able to work independently and make the right decisions for the business
• Basic PC knowledge and comprehension (Word & Excel)
• Basic math knowledge and comprehension (addition, subtraction, multiplication, division, fractions, and percentages)
• Excellent communication skills
• Excellent staff management skills

Nice-to-haves:

• Bachelor’s Degree in Management