Atlantic Health System is seeking an Event Coordinator to arrange and facilitate special events / activities and control an event from conception to clean up.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Coordinates details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events, and virtual events.
• Annual appeal mailings, cultivation, stewardship and donor relations. Maintaining all of the gifts in Raiser Edge, tracking donors and populating mailing lists and other financial reports
• Managing all fundraising and cultivation events, including the Rummage Sale, golf outing, Holly Day Market, Cookie Sale
• Work closely with large volunteer committee (~400) and groups to run successful events
• Conducts research, scouts venues, assists in negotiations for space contracts, secures event space, and visits venue to plan, create, and revise room layout.
• Schedules speakers, vendors, and participants; and books talent, including musicians, bands, and disc jockeys.
• Arranges for food and beverage, samples food, and selects chefs or catering companies to prepare selected food for event.
• Anticipates project needs, discerns work priorities, coordinates and monitors event timelines, and ensures deadlines are met.
• Initiates, coordinates, and/or participates in all efforts to publicize event.
• Assists in the design and editing of a variety of programs and promotional materials and works with printer and designer to develop these materials.
• Arranges for audiovisual equipment, travel arrangements, event signage, and appropriate decor.
• Prepares presentations.
• Develops and oversees fundraising events. Secures sponsorships, creates invitee list, sends out invitations, and manages RSVP list, if required.
• Supervises technical and clerical personnel, and hires staff to help manage the event, including bouncers and security personnel.
• Assists with preparing budgets, keeps track of event finances, and ensures budgets are adhered to.
• Submits progress reports to management for each event project.
• Coordinates event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
• Keeps inventory of backdrops, projectors, computers, and other display materials.

• 
  Bachelor's degree and/or its equivalent required
• Minimum of 2 years event production experience preferred
• Minimum of 3-4 years as a general fundraising manager

• 
  Must demonstrate outstanding interpersonal skills
• Must have in depth knowledge of Raiser’s Edge
• Ability to work in a fast-paced environment while maintaining a calm and professional demeanor.
• Excellent professional interpersonal and communication skills required, both written and verbal.
• Ability to handle multiple tasks and meet deadlines under pressure and with accuracy is required.
• Exceptional organizational skills with the ability to exercise a high degree of diplomacy, discretion, collaboration and problem solving required.
• Highly detail oriented with exceptional organizational skills.