The Director of Payroll and Accounts Payable provides high level oversight of the day-to-day functions of Payroll and Accounts Payable processing, intended to ensure the College is in compliance with important rules and regulations related to these two functions. This position provides high-level supervision of the timely and accurate preparation of payrolls and update of associated records for all College employees. This position is also responsible for the oversight and supervision of the Accounts Payable process, including Expense Reimbursements and P-Card transactions. This position will also be responsible for various regulatory and tax filings such as Forms 1099,1042s and other required forms to the IRS and Social Security. Additionally, they will oversee and report Unclaimed Funds to various states. The successful candidate will also have primary responsibility for generating certain Payroll and Accounts Payable reports, as needed, and analyzing out of balance accounts. In addition, they will perform various account reconciliations and assist with the year-end close and audit process. They will also oversee the cash-paid tuition benefit process and request check disbursements twice a year, in relation to this program.

Essential Duties & Responsibilities

• Oversees the timely and accurate processing of salaried (monthly) and hourly (biweekly) payroll.
• Reconcile general ledger and payroll reports to the balance of the Medicare wages reported on the Form 941 (prepared by ADP).
• In coordination with IT, implement necessary updates to Payroll software to enable correct payroll processing each quarter and for the entire tax year.
• Determine tax status and perform all tax and payroll reporting for all non-U.S. persons.
• Prepare the Form 1042-S to non-resident employees who have tax treaties by ensuring all 1042-S records in Windstar are accurate.
• Reconcile all payroll-related GL accounts on a fiscal-year basis.
• Process Cash Paid Tuition benefits, in conjunction with the Tuition Benefit Team.
• Ensure payroll processes and procedures are within IRS and DOL regulations.
• Oversee processing of vendor invoices.
• Approve purchase card transactions and employee expense reimbursements.
• Prepare appropriate and necessary general ledger entries for corrections to A/P transactions.
• Assist in month-end close including account reconciliations and accounts payable analysis.
• Prepare Form 1099s at year-end.
• Prepare Annual Unclaimed Fund reports for various states.
• Identify strategic initiatives in both Payroll and Accounts Payable.

Requirements:

Education and Experience:

• Bachelor's degree, preferably in Accounting or similar field.
• Minimum five years related experience, including supervisory.

Knowledge/Skills/Abilities:

• Ability to effectively present information both to individuals and small groups.
• Proficient in Microsoft Office products with an excellent working knowledge of Excel.
• Experience with Informer and Ellucian's Colleague are a plus.
• Must have the highest level of integrity and be able to maintain confidentiality in all circumstances.
• Must demonstrate cultural competency and value continued training and education regarding diversity and inclusivity.

Additional Information:

The College of Wooster does not discriminate on the basis of race, color, sex/gender, gender identity, gender expression, medical condition, political affiliation, religion, creed, ethnicity, national origin (including ancestry), citizenship status, disability, age, marital status, family responsibilities, sexual orientation, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by institutional policy, or by state, local, or federal law. All offers of employment are subject to verification of the legal right to work in the United States as required by federal law. The College of Wooster is committed by policy and practice to diversity, equity and inclusion. For more information see our nondiscrimination policy.

Application Instructions:

For highest consideration please submit a resume, cover letter, and a list of 3 professional references which includes name, telephone number and email address.