Position is remote but open to residents of the State of Ohio only. Must reside in Ohio as of start date.

As a socially responsible health care employer and provider, we require our associates to show proof of annual influenza and COVID-19 vaccinations unless approved exemption is provided. An approved exemption from COVID-19 vaccination will require weekly testing for the Associate. Additional information will be provided by HR upon hire.

Planned Parenthood of Greater Ohio/Planned Parenthood Advocates of Ohio is seeking a mission-minded Associate to join us as a full time (37.5 per week) Director of Facilities.

SUMMARY

The Director of Facilities is a champion of our “In This Together” ethos with a particular focus on Caring for the Business and Respecting and Honoring All People. Through partnership with internal and external stakeholders, this leader ensures that PPGOH facilities reflect our organizational values, provide a safe and welcoming space for patients and associates, and are maintained with high levels of integrity and fiscal responsibility. This role is responsible for providing leadership, development and implementation of daily facilities management and longer-term facilities-related initiatives across Planned Parenthood of Greater Ohio.

WHY YOU SHOULD JOIN?

Our Mission

We protect, promote, and provide empowered health care for people throughout Ohio.

• We respect and honor all people
• We are committed to a diverse and inclusive environment for patients and staff
• We provide health care - without judgment
• We maintain responsible business practices
• We regularly demonstrate our shared organizational workplace values and standards in order to educate and care for the communities that we serve

BENEFITS

• Paid Time Off
• Paid Parental Leave
• Medical 90% employer-paid base medical plans for single coverage
• Dental
• Vision 100% employer paid
• Life Insurance 100% employer paid
• Accidental Death & Disability 100% employer paid
• Long Term/Short Term Disability 100% employer paid
• 401(k) with matching employer contribution up to 4%
• Nine (9) paid holidays per year

WHAT YOU WILL DO

• Plan, direct, and monitor the activities and operations of the PPGOH Facilities program including building maintenance and upkeep, janitorial, landscaping, snow removal, preventive maintenance, emergency maintenance, etc., and coordinate these efforts with Practice Managers, administrative and program staff, contractors, and other stakeholders.
• Demonstrate basic knowledge of Facilities and construction trades; the building and safety systems required for medical and business occupancy facilities; the primacy of the patient experience; and vendor management.
• Prepare and monitor the operational and capital budgets for all affiliate facilities.
• Present major facility plans including budgets and timelines for review by senior management and/or the Board of Directors.
• Manage all health center buildouts, relocations or renovations by serving as the project manager in collaboration with Health Services leadership and other stakeholders.
• Direct the design and construction process to ensure that the architectural and engineering designs of buildings meet the affiliate’s needs, are within budget and meet the regulatory requirements of the state, county or municipal jurisdiction.
• Select, in partnership with departmental representatives, consultants needed for projects such as designers, space planners, and/or architects.
• Solicit, negotiate and review bids and contracts received from outside consultants or vendors.
• Prepare preliminary cost estimates and develop project budgets and other necessary documentation required for approval.
• Travel to PPGOH sites for periodic reviews, time-sensitive assessments, vendor/contractor/inspector meetings, contract work inspection, bi-annual surveys, etc.
• Serve as key liaison to property owners of leased facilities; maintain a schedule of upcoming lease renewals; coordinate with the relevant departments in either lease renewal or relocation.
• Maintain filing system of all Facilities documentation including leases, warranties, maintenance contracts, HVAC/electrical/plumbing documentation, inspection certificates, and other related Facilities documents, including a tracking system for the renewal of Facilities contracts.
• Maintain established furniture, furnishings, finishes and equipment standards throughout all PPGOH locations. Maintain an inventory of all Facilities assets. Coordinate purchases with the Finance Department.
• Ensure the consistent good condition of physical plant of all sites. This includes janitorial services, carpet and floor cleaning, painting and any other remodeling or repairs in coordination with appropriate departmental representatives.
• Oversee all Facilities-focused contractors (janitorial, snow removal, landscaping, maintenance, etc.) to ensure optimal functioning of building systems including mechanical, electrical, and fire/life safety.
• Responsible for overall implementation, training and compliance of policies and procedures for Facilities.
• Participate as a key member of organization-wide disaster recovery and business continuity plan.
• Participates in Quality and Risk Management activities in partnership with VP of Quality, Compliance, and Risk.
• Maintain high standards of integrity in all associate and stakeholder interactions.
• Demonstrate entrepreneurial spirit, tactful diplomacy, high energy, and positive attitude in all business dealings and negotiations.

WHAT YOU WILL BRING

• Bachelor’s degree in related field
• Minimum 7 years of experience with increasing responsibility for management and support of facilities planning, real estate negotiations and construction/renovation projects required
• Experience in health care multi-clinic environment (including ambulatory healthcare) preferred
• Extensive project management experience preferred
• Experience leading cross-functional diverse teams and collaborating closely with colleagues
• Excellent written and verbal communication skills
• Strong customer service orientation with ability to build credible business relationships
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities effectively
• Ability to make informed, independent, and objective judgement/decisions
• Proficient with Microsoft Office Suite and software programs for facilities planning/management
• Commitment to the ethos, values, and service standards of Planned Parenthood

PROMISE TO OUR ASSOCIATES

Planned Parenthood has served Ohioans with safe, accessible, and affordable health care for 100 years and welcomed more than 100,000 patient visits to our health centers in 2020. Every day, we fight to provide this care to everyone, no matter their income level, insurance status, zip code, color, creed, or country of origin.

As a mission-driven health care provider, Planned Parenthood is dedicated to ending health disparities and achieving health equity among all races. We work on all levels through our health centers, educational programming, and public policy to make the greatest impact on the communities we serve.

In order to become the leading organization for high quality reproductive health care, we continuously strive to create a supportive work environment that results in a positive experience for patients and associates alike. We find this support in our In This Together workplace values and service standards that bring associates together and foster an inclusive culture.

Planned Parenthood of Greater Ohio (PPGOH) is an equal opportunity employer. We care for our business by ensuring that all of our decisions regarding the employment relationship, including the terms, conditions, and privileges of employment, are in accordance with our principles of equal opportunity.

As a matter of PPGOH policy we affirm that we respect and honor all people and we will not discriminate against employees or applicants for employment on the basis of sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, race, color, ethnicity, religion, national origin, ancestry, age, disability, medical condition, genetic information, marital status, sexual orientation, political affiliation, military and veteran status, or any other legally protected characteristic.

In addition to the above commitments, PPGOH seeks to have employees that reflect the broad diversity of those that we serve and we encourage all who are ready to be In This Together to apply.