Director of Administrative Services - Palo Alto Family YMCA
Job description
POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The position will be responsible for assisting with training and supporting of administrative functions: staff software (ADP, Oracle), accounting and HR functions as well as the YMCA annual fundraising Campaign.
POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The position will be responsible for assisting with training and supporting of administrative functions: staff software (ADP, Oracle), accounting and HR functions as well as the YMCA annual fundraising Campaign.
QUALIFICATIONS:
- Outgoing, engaging demeanor and interest in others.
- Two or more years related business or office management experience preferred.
- Excellent computer skills (word, excel, outlook, publisher) and experience with standard business software and office equipment
- Strong communication skills, both verbal and written
- Excellent organizational skills
- Two or more years of non-profit and or community service experience preferred.
ESSENTIAL FUNCTIONS:
- Coordinates and facilitates branch equipment and supply orders.
- Manages accounts payable and receivable processes for branch and follows up as needed.
- Trains and supports branch staff to use multiple programming software.
- Manages accounting and assists with organization of branch annual fundraising campaign.
- Attends all staff meetings.
- Performs other duties as assigned.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to perform all physical aspects of the position, including walking, standing, bending, reaching, and lifting.
- Ability to lift and carry objects up to 20 pounds
QUALIFICATIONS:
- Outgoing, engaging demeanor and interest in others.
- Two or more years related business or office management experience preferred.
- Excellent computer skills (word, excel, outlook, publisher) and experience with standard business software and office equipment
- Strong communication skills, both verbal and written
- Excellent organizational skills
- Two or more years of non-profit and or community service experience preferred.
YMCA COMPETENCIES (Leader):
Mission Advancement: Accepts and demonstrates the Ys values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person's point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
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