Director, Facilities Services

Posting Closing Date: Tuesday, January 3, 2022

Full-Time 12-month Position (1.0 FTE)

40 hours per week plus benefits

Salary Range: Management Salary Schedule, Track 5

(Currently: $108,667.49 to $138,690.31)

About Gavilan:

Located in the heart of California between San Jose and Monterey, Gavilan College’s main campus in Gilroy

serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers

located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs.

Our community recently voted to pass Measure X, a bond to renovate the main campus and build a full-

service campus in Hollister. Gavilan is proud to meet the needs of our growing community, offering high-

quality education in more than 70 transfer-related fields and over 30 industry-relevant career pathways; in

2020-21, we awarded more than 600 Associate Degrees and 797 career education certificates.

Gavilan College, a Hispanic Serving Institution with a 58% Latinx student population, is committed to

achieving educational equity for all students. We work to provide students with a rich and relevant learning

experience that emphasizes student engagement in and out of the classroom, encouraging students of all ethnic

and socioeconomic backgrounds to realize their goals and become socially responsible leaders. When you join

our team at Gavilan College, you will become part of an innovative and equity-focused community that

approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff,

administration, students, and community partners.

Gavilan College fosters justice, equity, diversity and inclusion through its Principles of Community. As a

member of the Gavilan College community, you will join us in valuing the worth and dignity of every person,

the pursuit of truth, devotion to excellence, and the principles of democratic citizenship. All Gavilan

employees strive to maintain these ideals in an environment of inclusiveness and mutual respect. We live

these shared Principles of Community and work collaboratively to serve as a model of an exemplary, student-

centered community-serving college.

Ideal Candidate:

Gavilan College is committed to recruiting individuals that embody our Principles of Community by:

• actively demonstrating a commitment to embracing and celebrating diversity;

• committing to collaboration, effective communication and the development of strong working

relationships;

• promoting purposeful inclusion of all groups and the free exchange of ideas in a respectful, trusting

and considerate environment; and

• demonstrating commitment to a college which prioritizes equity in resource allocation.
  

The ideal candidate for this position is an equity-minded individual who understands the importance of

holding ourselves accountable for closing equity gaps and engaging in equitable practices. Gavilan strives to

attract candidates who view the elimination of inequities as an individual and collective responsibility and

who are able to reframe inequities as a problem of practice. In addition, they are able to demonstrate a

commitment to student-centered practices, effective cross-disciplinary and cross campus collaboration,

transparent decision-making, and purposeful service to the community. The ideal candidate will understand

the importance of and embrace shared governance in all levels of decision-making at the college.

The ideal candidate for this position is a culturally competent leader with demonstrated expertise in

organizing, managing, and coordinating the custodial, maintenance, repair, renovation, and operations of the

college's physical plant and grounds. Must have demonstrated knowledge of facilities management, applicable

codes and regulations, and standards governing building construction, maintenance, and groundskeeping.

Knowledge of accessible design and the Americans with Disabilities Act (ADA) facilities compliance

standards. Strong interpersonal skills to promote and instill a workplace culture and climate based on trust and

mutual respect, including developing and maintaining a customer service culture that encourages staff to be

proactive and customer-driven in their work efforts. Ability to implement team-building skills to support

teams in achieving target goals and objectives. Ability to lead and facilitate groups and committees and

coordinate complex issues and projects between departments. Must communicate effectively with diverse

constituents within the college community. Demonstrate sensitivity to and understanding the diverse

backgrounds of our students and campus community members.

The Position:

Are you interested in creating an exceptional educational environment for students who are part of a dynamic,

inclusive community? If you see yourself as a professional who empowers students of diverse backgrounds to

reach their potential through innovative, structural change, we invite you to apply for the Director, Facilities

Services position. At Gavilan College, we welcome your commitment to fostering a learning environment

where resources are devoted to developing opportunities for students to break barriers and thrive as scholars

and community members.

Under administrative direction, to plan, organize and supervise the repair, maintenance and improvement of

the college's buildings, facilities, physical plant, and grounds; to prepare and manage the facilities services

budget; and to perform related duties as assigned. The position oversees an annual operating budget of

approximately $1 million. Responsible for serving three campuses in Gilroy, Hollister, and San Jose,

including 46 buildings.

Distinguishing Characteristics:

This is a single position management classification with general accountability for the college's maintenance

program. This classification also participates in the work of the unit on an as-needed basis.

Essential Duties: The following duties are typical of those performed by employees in this job title; however,

employees may perform other related duties, and not all duties listed are necessarily performed by each

employee in the job title.

• Committed to creating a work environment that is inclusive and values the diverse backgrounds of all

employees with authentic efforts to create a more just and equitable institution;

• Responsible for fostering and maintaining a supportive environment characterized by trust and

respect for the dignity and creative potential of the individual;

• Responsible for utilizing the participatory governance processes to involve all constituent groups in

goal setting, problem-solving, and decision-reaching to develop attitudes of partnership and shared

responsibility;

• Ensures proper application of collective bargaining agreements and standards set by the Human

Resources department;

• Ensure budgets, expenditures, and procurement of products and services comply with the college's

finance and procurement requirements;

• Ensures a high level of organizational responsiveness and communication to understand the needs of

our college community.. Includes developing and maintaining a customer service culture that

encourages staff to be proactive and customer-driven in their work efforts;

• Serves as the Facilities Management liaison to the campus Emergency Operations Center (EOC)

when activated during campus emergencies;

• Administer the EOC/Facilities Maintenance and Operations Plan and is primarily responsible for the

review, update, training, communications, and coordination of the campus Facilities EOC plan;

• Supervises and coordinates the custodial, maintenance, repair, renovation and construction;

• operations of the college physical plant and grounds;

• Supervises, directs, assigns, and evaluates the daily work of assigned staff; trains employees in work

procedures, standards, and safety practices; interviews and recommends selection of job. Prepares

documentation and improvement plans for deficiencies, and recommends performance recognition

and disciplinary action;

• Works with the director of Capital projects to coordinate construction projects, communicate with the

campus community, and mitigate disruptions to campus operations;

• Identifies and prioritizes deferred maintenance projects and develops deferred maintenance

documents for the Chancellor's Office, California Community Colleges; Develops specifications for

cost estimates.

• Develops, monitors and controls the physical plant, custodial, and deferred maintenance budgets;

reviews and approves invoices;

• Plans and estimates materials, tools, and time required for construction, repair, maintenance, and/or

renovation to college buildings and grounds;;

• Performs long and short-range planning, and assists with the development of capital projects plans,

the facilities master plan, the Five Year Construction Plans and related documents;

• Supervises and inspects in-house and contracted work; provides in-progress and completion review,

and directs corrections; ensure compliance with applicable codes and regulations;

• Responsible for the college’s utility management, energy efficiency programs and projects, and

facility safety coordination;

• Prepares required reports and tests, and ensures compliance with applicable codes and regulations for

local, state and federal agencies regarding facilities usage and related projects as required (e.g.

hazardous substances control and handling, water quality reports, space inventory, and the annual

emissions report);

• Evaluates materials, products and services and recommends and carries out acquisition;

• Coordinates with and responds to college staff regarding maintenance requests and needs;

• Supervises or performs programming for HVAC, lighting and related automated systems including

use of computer controls;

• Performs maintenance and related tasks as necessary or required;

• Perform related duties as assigned.
  

Minimum Qualifications Education and Experience: Any combination of training and experience

equivalent to:

Knowledge:

• Principles and practices of building maintenance, groundskeeping, and warehousing, including plumbing,

electrical, carpentry, HVAC, interior partitioning and finishing, landscape planning, irrigation,

fertilization, and pest control, and tree trimming.

• Demonstrated knowledge of the facilities management organization and administrative processes,

applicable codes and regulations, and standards governing building construction, maintenance, and

groundskeeping; facility management trends and practices, budgets, information management systems,

labor relations, public and customer relations, and collective bargaining agreements with the ability to

interpret contract language

• Strong knowledge of Americans with Disabilities Act (ADA) facilities compliance standards and

accessible design.

• Methods, materials, tools, and equipment used in building maintenance and groundskeeping.

• Principles and practices of supervision, including work planning, direction, and personnel practices.

• Renewable energy and energy storage systems.

• Experience managing a unionized workforce

• Safety and safe working practices for building maintenance, and groundskeeping work.

• Interpersonal skills to promote and instill a workplace culture and climate based on trust and mutual

respect; ability to implement team-building skills and to support the teams to achieve target goals and

objectives; plan and organize the team to complete assignments efficiently and effectively.

Skills and Abilities:

• Planning, organizing, scheduling, assigning and reviewing the work of others.

• Selecting, training, instructing, appraising, counseling and motivating assigned staff.

• Maintaining records and preparing reports and correspondence including required regulatory reports

and records.

• Ability to lead and facilitate groups and committees; coordinate complex issues and projects between

departments; communicate effectively with diverse constituents within the college community.

• Use professional-level writing and presentation skills to communicate effectively.

• Evaluating and developing procedures, standards and methods for building maintenance and

improvement, and groundskeeping.

• Establishing and maintaining effective working relationships with those contacted in the course of the

work.

• Preparing and managing the division budget, including construction contract administration.

• Reading, interpreting, and assisting in preparing plans, specifications, and other bid documents for

construction projects.

• Exercising sound independent judgment within general policy guidelines.

• Demonstrate sensitivity to and understanding of the diverse backgrounds of our students and campus

community members.

Other Requirements:

Possess a valid California driver's license and have a satisfactory driving record; subject to

call-in during off hours and weekends as required. The position is based out of the Gilroy campus but requires

travel between the Gilroy, Hollister, and San Jose campuses. As an exempt employee, the incumbent may be

asked to work variable schedules. Must be capable of walking a significant amount of time daily.

Illustrative Education and Experience:

A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent

to:

A bachelor's degree in a related field such as engineering, construction management, or horticulture; and three

years of responsible experience in facilities management, including at least two years in a supervisory capacity.

Or an equivalent combination of education and extensive experience in applying facilities management and

administration principles in a similar organizational environment that includes at least eight years of

experience as an administrator in a facilities management environment with at least five years of progressive

leadership/supervisory experience within a multi-faceted facilities organization.

Physical Characteristics:

Lifting and carrying heavy materials, furniture, equipment and tools; climbing, crawling, and stooping

to rea ch work; manual strength and dexterity to operate tools and equipment, and pull, push or

manipulate heavy objects against resistance; work outdoors in temperature extremes and inclement

weather; work aerially, underground, and in exposure to bacterial contamination and

hazardous chemicals and fumes; vision to computer screens, written materials, blueprints and

diagrams; speech and hearing for in person and telephone communications; sense of smell to detect

abnormal conditions such as smoke and odors associated with malfunctions and leaks. This work is

performed in outdoor, shop and office settings.

The physical characteristics described here are representative of those that must be met by employees to

successfully perform the essential functions of this class. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

Application Process:

To be considered for this excellent opportunity the following items are required to be received by the CCC

Registry no later than 5:00pm on Tuesday, January 3, 2022 through the following CCC Registry website:

www.cccregistry.org

1. CCC Registry online application (all sections are required to be completed, Education, Employment
History, Professional References, General Information, and Diversity Statement). Apply at

www.cccregistry.org *

2. Cover letter detailing how you meet the characteristics specified in the ideal candidate section of the job
announcement (2- pages maximum)*

3. Abbreviated Curriculum Vitae or Resume*
4. Diversity Statement (within CCC Registry application)

• Denotes application materials that are required for full consideration.

As an equal opportunity employer, we are required to compile summary data on applicants. We are requesting

your assistance in providing the information on the personal and ethnicity section of your CCC Registry

profile. The completion of the questionnaire is voluntary. The form will remain in the Human Resources

department and will be kept confidential and separate from all hiring documents. It will not be forwarded to

those making employment decisions.

If you have questions related to the CCC Registry or technical aspects regarding submitting application

materials on the CCC Registry website, please contact the CCC Registry directly at registry@yosemite.edu or

call (800)245-4157.

Please make sure to contact the CCC Registry at (800)245-4157 AFTER you have applied for this job to

verbally confirm that your application materials were submitted correctly and that your application is included

in this recruitment.

If you have a verifiable disability and require accommodation to complete the application process, please

contact the Human Resources Office at (408) 852-2823.

Please be aware, the District does not reimburse for expenses related to the recruitment process.



NON-DISCRIMINATION

G avilan Joint Community College District is an Equal Opportunity Employer committed to nondiscrimination on the

basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age,

gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition,

physical or mental disability and any other status protected by applicable federal and state laws. Applicants who

require accommodations to complete the application or interview process, please contact the Human Resources

Office at (408) 852-2823 for assistance.