Job description
Legal Secretary
Cooley is seeking a Corporate Legal Secretary to join the Colorado Office.
POSITION SUMMARY: To provide complex and specialized secretarial and clerical support to assigned
attorneys and paralegals. Specific duties include, but are not limited to, the following:
POSITION RESPONSIBILITIES:
attorneys and paralegals. Specific duties include, but are not limited to, the following:
POSITION RESPONSIBILITIES:
- Prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product.
- Handle all incoming telephone calls and placement of outgoing calls in a professional manner.
- Maintain good client relationships for the attorneys.
- Open and sort mail for assigned timekeepers.
- Enter Daily Time Entry (DTE) on a daily basis. Maintain file copies of released DTE.
- Create and maintain files, including chronological files and indexes not stored in Records Department.
- Keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.
- Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes.
- Assist other secretaries and timekeepers when necessary.
- Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters.
- Prepare Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines.
- Prepare and arrange Messenger Service, Copy Center and facsimile requests as needed.
- Copy documents that are not appropriate to send to the Copy Center.
- Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts and updating, maintaining and resolving conflicts within the CRM tool.
- Make all necessary travel arrangements, adhering to the firm’s Travel Policy.
- Review and handle prebills.
- Maintain current floater instructions, and client/matters lists.
- Maintain attorney/paralegal calendar, including scheduling and coordinating meetings.
- Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses.
- Reconcile telephone charge reports for office and cellular phones.
- Exercise care in the course of work to prevent injuries to oneself and co-workers.
- Other duties as assigned or required.
SKILLS & EXPERIENCE:
Required:
- Fast and accurate typing.
- After orientation at Cooley LLP, exhibit proficiency in Microsoft Word, Outlook, DTE, Adobe Acrobat,
- After training at Cooley LLP, exhibit proficiency in the CRM tool.
- High school diploma or GED required.
- Available to work overtime.
Preferred:
- Previous legal or executive secretarial experience preferred.
- College degree or business college certificate preferred.
COMPETENCIES:
- Ability to work independently and as part of a team in a fast paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule.
- Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary.
- Must demonstrate initiative, diplomacy and tact.
- Possess excellent written, communication and proofreading skills with attention to detail.
- Ability to function in a professional and polite manner when dealing with clients, co-workers and others.
- Reliable, committed and punctual.
Cooley offers a competitive compensation and excellent benefits package
EOE
Pursuant to the Colorado Equal Pay For Equal Work Act, please find the compensation range specific to this role if based in CO, as well as a description of bonus and benefits generally applicable across all US offices.
- Colorado pay range for this role, with final offer amount dependent on skillset and experience - $33.00 - $41.00/hour.
- Other compensation may include an annual discretionary merit bonus.
- Employees in this role will have the option to elect various benefits, including medical, dental, vision, accidental death and dismemberment, life insurance, dependent life insurance, long term disability, long-term care insurance, health savings accounts (if enrolled in an HDHP), health/dependent care spending accounts, 401(k) and profit sharing.
- Other benefits include PTO and the option to participate in our tuition reimbursement program and wellness program, which includes fitness reimbursement each year.
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