Clinical Education Coordinator
Job description
JOB SUMMARY: The Clinical Education Coordinator performs administrative tasks related to managing clinical rotations for LECOM's 3rd and 4th year medical students. Must have strong computer literacy and accurate data entry skills. Must be organized, responsible, and possess excellent grammar, writing, and proofreading skills. Attention to detail, ability to prioritize, and maintain confidentiality are essential. Essential duties will support the day-to-day operations of the office of clinical education.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:
- Promotes and preserves the mission of LECOM;
- Prepares schedules and other documentation as designated by the director, liaising with other faculty and administrators as directed;
- Communicates promptly and efficiently with students, faculty and staff when required to do so;
- Reserves teaching accommodation through the LECOM system, as required by the director;
- Places materials in the LECOM student portal as required by the director;
- Maintains word documents, modifying and updating as and when required by the director;
- Transcribes case materials into appropriate software for electronic presentation;
- Processes examination data as and when required;
- Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities and overall operation of the institution;
- Effectively communicates with affiliated organizations, consultants, vendors, etc. in all matters of mutual importance;
- Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner;
- Assists with maintaining daily schedule;
- Maintains FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure;
- Maintains professional appearance and pleasant demeanor at all times;
- Assists with disposition of incoming and outgoing correspondence;
- Maintains a filing system for all correspondence and for all pertinent records, answer phones, takes messages and performs various daily correspondences on an as needed basis;
- Participates in interviews with candidates for employment in Administration;
- Writes/processes Dean’s Letters, reports, surveys, etc.;
- Assists in the writing/processing of correspondence, reports, surveys, etc.;
- Orders supplies in a timely manner;
- Participates in designated Institutional activities;
- Codes and submits all check requests and orders; and
- Other duties as needed / assigned by the Director and/or his/her designee to maintain efficient and effective daily operations.
EEO/AA/M/F/Vets/Disabled
KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills;
- Web-designing experience in the related field preferred;
- Excellent organizational skills;
- Maintaining an established work schedule;
- Ability to be self-reliant and follow instructions;
- Possess a typing speed of at least 65 wpm with a high degree of accuracy;
- Ability to create, take dictation, or transcribe documents;
- Assistant must have sound decision making capabilities and the ability to work independently and as directed by the ADCE;
- Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax;
- Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;
- Possess excellent grammar, writing and proofreading skills;
- Experience in using various office equipment, i.e. copier, fax, scanner, etc.;
- Ability to work in a fast paced environment that requires multitasking;
- Effectively using interpersonal and communications skills including tact and diplomacy;
- Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through;
- Assessing and prioritizing multiple tasks, projects, and demands;
- Maintaining confidentiality of work related information and materials;
- Establishing and maintaining effective working relationships;
- The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests;
- The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;
- The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and
- Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.
MINIMUM QUALIFICATIONS:
Education and experience equivalent to: a high school diploma or GED equivalent is required. An Associate or Bachelor’s Degree is preferred. A minimum of two (2) to three (3) years’ work experience in a business, industry or higher education environment is preferred.
Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.
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