Clerical Associate
Full Time
Staten Island, NY 10301
$36,390 - $58,953 a year
Posted Just posted
Job description
Under supervision of the Deputy Director of Small Purchasing, with latitude for the exercise of independent initiative and judgment, performs moderately difficult clerical work in purchasing goods and services and processing documentation and payments for the Staten Island Ferry. Performs related work.
EXAMPLES OF TYPICAL TASKS:
Prepare requisitions, shipping instructions and receiving reports. Review and place orders: via DCAS Requirements Contracts, Direct Order System, Passport, and Punch Out System; via purchase orders and blanket orders; via P-card. Process invoices for payment, including review of invoices, receiving reports, timesheets/sign-in & sign-out sheets, certified payroll, prevailing wage schedules, purchase order and/or contract. Submit requisite information and documentation to Fiscal Affairs/Accounts Payable. Record and track vendor payments. Answer vendor inquiries and trace unpaid invoices. Use computer systems and applications to perform routine tasks. Confers with, advises and coordinates operational, technical and professional staff in the procurement process. Maintains records. Performs various other related purchasing and fiscal tasks in the Small Purchasing unit.
EXAMPLES OF TYPICAL TASKS:
Prepare requisitions, shipping instructions and receiving reports. Review and place orders: via DCAS Requirements Contracts, Direct Order System, Passport, and Punch Out System; via purchase orders and blanket orders; via P-card. Process invoices for payment, including review of invoices, receiving reports, timesheets/sign-in & sign-out sheets, certified payroll, prevailing wage schedules, purchase order and/or contract. Submit requisite information and documentation to Fiscal Affairs/Accounts Payable. Record and track vendor payments. Answer vendor inquiries and trace unpaid invoices. Use computer systems and applications to perform routine tasks. Confers with, advises and coordinates operational, technical and professional staff in the procurement process. Maintains records. Performs various other related purchasing and fiscal tasks in the Small Purchasing unit.
Minimum Qual Requirements
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Additional Information
TWIC REQUIREMENT: Once selected for employment at the Staten Island Ferry, federal regulations require that the applicant must either undergo a federal background check as part of the Transportation Worker Identification Credential (TWIC) program or already possess a TWIC. The TWIC must be obtained within 30 days of appointment, and be maintained for the duration of employment. For further program information, visit: https://www.tsa.gov/for-industry/twic.
To Apply
Special Note: Taking and passing civil service exams are necessary to maintain employment with the City of New York. Please check the Department of Citywide Administrative Services (DCAS) website (http://www.nyc.gov/html/dcas/html/work/exam_monthly.shtml) for important exam filing information. Please ensure that you are either a permanent employee in the civil service title listed on this posting, or, that you file for the examination when there is an open filing period. For more information regarding the civil service process, please visit the DCAS website at: http://www.nyc.gov/html/dcas/html/work/work.shtml
Please visit www.nyc.gov/careers/search and search for Job ID Number:586098. For current City employees, please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet and follow the Careers link. Most public libraries have computers available for use.
No phone calls, faxes or personal inquiries permitted. Only candidates selected for interview will be contacted. Residency must be established within 90 days of appointment. For more information about DOT, visit us at: www.nyc.gov/dot.
***In order to apply for this position, candidate must be serving permanently in the title, or must file for the upcoming Clerical Associate open-competitive exam # 3120 or the promotional exam #
3587 when filing opens on 6/7 to 6/27/23, or be eligible under the 55a program.***
Please visit www.nyc.gov/careers/search and search for Job ID Number:586098. For current City employees, please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet and follow the Careers link. Most public libraries have computers available for use.
No phone calls, faxes or personal inquiries permitted. Only candidates selected for interview will be contacted. Residency must be established within 90 days of appointment. For more information about DOT, visit us at: www.nyc.gov/dot.
***In order to apply for this position, candidate must be serving permanently in the title, or must file for the upcoming Clerical Associate open-competitive exam # 3120 or the promotional exam #
3587 when filing opens on 6/7 to 6/27/23, or be eligible under the 55a program.***
55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.
Hours/Shift
35 hours/Monday-Friday
Work Location
1 Bay Street, Staten Island, NY 10301
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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