Job description

The Business Analyst supports the Director of Finance and Administration and is a key member of the Facilities team. They are responsible for supporting the management of the department’s accounting systems, policies, and processes within the context of Wellesley College’s financial policies and procedures. The Business Analyst draws on both technical expertise and exemplary communication skills to fulfill the business needs of the Department. They report to the Director of Finance and Administration.

Primary Position Responsibilities:

• Under the supervision of Director of Finance and Administration, they ensure that all financial transactions for the Department are processed appropriately. Processes/Issues contracts, purchase orders, vendor invoices, assigns appropriate cost codes, and ensures work-flow processes flow smoothly.
• Monitors the FM&P budget in whole and per area to ensure it is within budget limits and/or fiscal practices are followed. This includes allocations, expenditures, fund balances and related financial activities.
• Analyzes financial information (e.g. labor and non-labor expenditures, utility expenses, cash management, cost projections, etc.) to provide support, and recommendations to the Director of Finance and Administration
• Prepares financial and budget tracking reports for each shop and/or business units.
• Works with Directors within Facilities to re-engineer systems, processes and procedures to improve financial reporting and streamline workflows.
• Assists department managers regarding personnel functions (e.g. job posting, ,on-boarding, )
• Supports compliance with risk management, legal, financial requirements within established timeframes.

Supervisor Responsibilities

• Student assistants

Education Required

• Bachelor’s Degree in Finance, Accounting, Business, or similar

Experience Required

• Minimum of 5 years of experience in accounting, budget and financial analysis and management is required.
• Experience in construction or maintenance industry strongly preferred.
• Experience in higher education setting preferred.

Skills and Abilities Required

• Demonstrated experience in operating financial management system (Workday, PeopleSoft, or similar).
• Strong financial accounting and auditing skills.
• Excel skills required, with the ability to import and export data from various reporting systems.
• Familiarity with work order management system (TMA or similar) and project management system (ProCore or similar) preferred.
• Strong leadership skills and a collaborative, service-oriented approach to work.
• Excellent communication and interpersonal skills for engagement with a variety of constituencies.

Other
All employees hired after August 2, 2021 are required to upload proof of vaccination and booster against COVID‐19, subject to approved medical or religious exemptions or disability accommodations.

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

Job Type: Full-time

Pay: $26.50 - $28.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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