Job description
MONARCH LANDSCAPE COMPANIES | LANDSYSTEMS
Branch Administrator
Location: Hawthorne, CA
Landsystems is a Monarch Landscape Company serving Southern California. We are the fastest growing commercial landscape company on the West Coast and are currently seeking a Branch Administrator to support our Hawthorne, CA operations. The ideal candidate thrives in a fast-paced environment, is able to keep a positive attitude under pressure and can professionally manage demands from multiple stakeholders. Experience with general office duties, including AP/AR, contracts, and HR is a plus.
Summary: Responsible for the accurate and timely execution of administrative functions, in support of the Office Manager.
Primary Responsibilities:
- Daily timecard entry for designated Branch
- Assign system generated PO’s upon request
- Receipt PO’s in ERP in an accurate and timely manner
- Reconcile vendor invoices against open POs
- HR responsibilities, such as assisting with employee onboarding and updates
- Assist managers with data entry, utilization, and report generation in ERP
- Assist Business Development with contract proposals, RFP’s and customizing appropriate sales & marketing materials
- Complete client invoicing accurately and timely
- Service Contract setup in ERP
- Responsible for all incoming calls, and distribution of messages in a timely and accurate manner
- Welcomes and directs visitors, vendors and applicants
- Schedules venues and catering for district and/or company events
Secondary Responsibilities:
- Provide general clerical duties, including typing, scanning, and filing
- Monitors the inventory of, and requests for, all office supplies and completes online ordering
- Other duties as assigned
Qualifications:
- Strong internal and external customer service
- Ability to demonstrate a positive working attitude and contribute to a culture of excellence
- Effective oral and written communication
- Strong computer skills
- Proven track record of very high attention to detail and organization
- Proven ability to work within time constraints while balancing multiple priorities
- Flexibility
- Intermediate to advanced understanding of Microsoft Office Suite
- Experience with ADP and/or IFS preferred
- Spanish speaking candidate is a plus
Monarch Landscape Companies is an Equal Opportunity Employer
Monarch Landscape Companies is an E-Verify participating Employer
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