Important Recruitment Information for this vacancy: Req.# 207260

Agency Information:

Kansas Department of Corrections

714 SW Jackson, Suite 300

Topeka, KS 66603

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About the Position: Benefits Specialist, Req.# 207260

This position will be located at our Kansas Department of Corrections Central Office, in Shawnee County.

Who can apply: Applicants who meet the minimum requirements

Classified/Unclassified Service: Unclassified Service

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: 8:00 AM - 5:00 PM, Monday through Friday

Eligible to Receive Benefits: Yes

Compensation: $29,744.00 to $34,444.80/Annual ($14.30 to $16.56/Hr.)*

• Salary can vary depending upon education, experience, or qualifications. Though this position is unclassified, pay is equivalent to classified Pay Grade 20, Steps 4-10.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

  
  

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: Performs specialized and diverse administrative support work in the areas of benefits administration, assistance with open enrollment activities, and SHaRP data administration which includes appointing new hires/rehires/transfers and entering terminations.

Job Responsibilities may include but are not limited to the following:

• Enter hires (i.e. creation of new employee records), transfers and terminations into SHaRP while ensuring Job Data and Personal Data is complete and accurate.

  • Enter appropriate information into MAP for health insurance when processing hires, transfers, and terminations.

  • Troubleshoot benefits problems and questions from employees regarding new enrollment in MAP for health insurance benefits.

  • Add and/or remove information in SHaRP, MAP and KPERS (i.e. leave of absence) as needed to keep records up-to-date.

  • Enter appropriate information into the KPERS Web Portal for hires, transfers, and terminations.

  • Serve as backup for supervisor for certifying last payroll for KPERS retirement benefits.

  • Assist KDOC facilities with hires, transfers, and terminations.

  • Train new facility HR staff in SHaRP appointments, transfers, terminations, and benefits as needed.

  • Complete verifications of employment within 24 hours of receipt
    

• Conduct New Employee Orientation (NEO) for new hires and transfers to Agency 521 by explaining benefits and coordinating presentations by EEO Manager and Classification and Compensation Manager.

  • Serve as backup in explaining and demonstrating to new employees how to access the SHaRP Employee Self Service Center to complete a timesheet.

  • Prepare NEO notebooks by ensuring notebooks have current forms.

  • Serve as backup to supervisor for sending Shared Leave Requests and Donations to the Department of Administration for review and determination by the Shared Leave Committee which meets every Wednesday (except on holiday weeks).

  • Prepare and disseminate correspondence and forms as needed.
    

• Serve as backup for Payroll Specialist in the following duties: For KDOC Agency 521, each payroll period review timesheets for appropriate use of leave including earning and using comp time, overtime, holiday credit, inclement weather and other types of leave reported on the timesheet.

  • Respond to time and leave questions and advise on appropriate reporting of hours on timesheet.

  • Ensure timesheets are submitted by deadline so employees are paid accurately and on time.

  • While processing payroll, reviews reports and duty logs to ensure all employees are paid appropriately.

  • Troubleshoot Agency 521 and facility timesheet and payroll issues. Provide assistance to facility HR staff and other employees on time and leave issues.

  • Maintain a working knowledge of Article 9 of the Kansas Administrative Regulations (KARs) and the Fair Labor Standards Act (FLSA) in order to advise on hours worked and leave usage.

  • Update HR Reporting Database each pay period with new hire and termination information that didn't transfer over from SHaRP.

  • When receive notice of Optional Group Life Insurance (OGL) enrollments and/or changes, ensure entered into SHaRP by KPERS and deduction is withheld from appropriate payroll period.
    

• Assist supervisor with health insurance open enrollment activities and benefits administration.

  • Serve as additional signer for KPERS Designated Agent.

  • Responds to questions regarding benefits, especially during health insurance and optional group life insurance open enrollment.

  • Attend annual benefits open enrollment training and KPERS designated agent training and use expertise to assist employees with benefits questions.
    

• Serve as backup for entering completed performance reviews into SHaRP for all Agency 521 employees and file in the appropriate personnel file.
  

• Serve as backup for supervision of the Inmate Clerk in Central Office. Perform other duties as assigned.
  

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Qualifications

Minimum Qualifications: Two years of experience in general office, clerical and administrative support work.

Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

Experience with:

• Statewide Human Resource and Payroll System (SHaRP);

• Microsoft Outlook, Word, Excel, PowerPoint, and Access computer applications;

• Sorting/processing incoming and outgoing mail for a large department/agency;

• Sorting and filing documents in a record or filing system.

• Ability to communicate effectively both verbally and in writing;

• Ability to exercise a high level of attention to detail.

Post-Offer, Pre-employment Requirements: Must possess and maintain a valid Driver's License. Must pass a criminal history records check.

Recruiter Contact Information

Name: Alyssa Cabello

Human Resource - Recruitment Manager

Email: Alyssa.Cabello@ks.gov

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

  • Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

  • Email – sent to the Preferred email on the My Contact Information page

  • Notifications – view the Careers> My Job Notifications page

    
    

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Tax Clearance Certificate
• College Transcripts (if applicable)
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” and “Save Tax Clearance Certificate as a PDF”

Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance within 10 days following the offer of employment by accessing the Kansas Department of Revenue's website. In the event that an individual who has been offered employment cannot provide proof of a tax clearance certificate, the individual will be required to enter into a payment plan with KDOR and remain current on such payment plan or make other arrangements with KDOR to achieve the tax clearance required under Executive Order 2004-03. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate to the hiring agency. If you need assistance with the tax clearance, please contact 785-296-3199.

Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.