Associate Dean of Advising and Academic Services for the School of Arts and Sciences
Full Time
New Brunswick, NJ 08901
Posted
Job description
Position Details
Position Information
Recruitment/Posting Title
Associate Dean of Advising and Academic Services for the School of Arts and Sciences
Job Category
Staff & Executive - Advising and Counseling
Department
Undergrad Edu - Academic Svcs
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Associate Dean of Advising and Academic Services for the School of Arts and Sciences. The Associate Dean of Advising and Academic Services for the School of Arts and Sciences is the lead administrator and director of the Office of Advising and Academic Services (OAAS) at the School of Arts and Sciences (SAS) and serves as the principal custodian of SAS academic student records. The Associate Dean represents the OAAS in School, campus, and university-wide roles. This position provides oversight of and guidance on the academic policies and procedures of the OAAS, is responsible for the academic advising and academic services support of 21,000+ SAS students. The Associate Dean is the primary agent responsible for overseeing the development of and communication of academic policies, deadlines, and other academic issues to the students of the school, as well as campus-wide faculty and staff constituents that support and interact with our students.
Among the key duties of this position are the following:
Among the key duties of this position are the following:
- Provides leadership of the Office of Advising and Academic Services (OAAS) and establishes, oversees, and assesses OAAS priorities and practices and is responsible for offering a welcoming, inclusive, and safe student service community.
- The Associate Dean is responsible, with input and guidance from faculty at the School and the SAS Office of Undergraduate Education, for developing, overseeing, evaluating, coordinating, and adjudicating decisions and actions of the six administrative/advising functional units of the OAAS: the Office of First Year Students; the Office for Sophomore and Junior Advising; the Office of Seniors; the SAS Transfer Center; the Office for Special Populations, Reenrollment, International, and Non-Traditional Students (SPRINTS); the Office for Academic Standing and Retention; and the Office for Administration & Student Data.
- The Associate Dean is the direct supervisor of the Directors for each of the above-named teams and chairs the OAAS Leadership Board comprised of these directors, which establishes and implements priorities, practices and strategies for the SAS academic advising staff and administrators.
- Oversees outreach and enhancement programming to students in support of the school’s academic mission; serves on committees such as the SAS Core Requirements, Academic Standing, and Convocation committees as requested, as well as serves as liaison and point of contact for various SAS offices (SAS Honors Program, SAS Scholarships Office, SAS EOF Office, SAS-IT, etc.) regarding issues directly affecting SAS students.
- The Associate Dean continuously evaluates and adapts policies and processes for effectiveness, transparency, and contemporary utility.
- The Associate Dean serves as a central resource, model, and coordinator to advising colleagues in other academic and student service units to provide them with rationalized information and practices.
- The nature of the SAS student population and degree requirements, including classes and credentials from multiple academic units, as well as the sheer volume (SAS students represent half of all undergraduates in Rutgers-New Brunswick), necessitates concerted collaboration and coordination between the OAAS and these external constituencies in a way that is unique on campus. Thus, the Associate Dean serves as an ad-hoc leader among the New Brunswick advising community and convenes cross-unit collaborations, conversations, activities, and professional development opportunities designed to enhance and coordinate consistent and transparent efforts and open lines of communication on the part of the community as a whole.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA
Exempt
Grade
10
Position Salary
Annual Minimum Salary
124335.000
Annual Mid Range Salary
157374.000
Annual Maximum Salary
190413.000
Standard Hours
37.50
Union Description
Admin Assembly (MPSC)
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Master’s Degree
- A minimum of six (6) years of experience in an Arts and Sciences academic advising setting, with at least three (3) years in a supervisory and leadership capacity.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Significant administrative experience.
- Possess outstanding organizational and communication skills
- Have substantial understanding of the issues and trends related to undergraduate academic progress.
- Demonstrated skills to apply principles and concepts to everyday challenges.
- Must demonstrate knowledge and understanding of strategic planning, management, team-building, and collegial leadership skills.
- Must possess political astuteness, excellent decision-making skills, and the ability to interface with a diverse group of constituents ranging from students to parents to faculty, staff and the general public.
- Must have demonstrated ability to work collaboratively with the goal of providing outstanding service to undergraduates and the SAS community.
- Must have excellent computer skills including database management.
- Must have working knowledge of all Microsoft Office applications and be able to learn new electronic systems at a rapid pace.
- Must demonstrate strong attention to detail to successfully manage a large, complex, varied staff and student population.
Preferred Qualifications
- Familiarity with the academic policies, procedures, and administrative structure of a large public university.
- Demonstrated ability to coordinate efficient and effective delivery of wide variety of academic services to a diverse group of students and faculty.
- Comfort in communicating via social media channels.
Equipment Utilized
- Position will need to become familiar with wide variety of software used in an academic services environment such as Degree Navigator, IMS, SalesForce, Tableau, Microsoft Office Suite, Canvas, ImageNow/Perceptive Content, MyAdvisor, and Degree Navigator, which are used in a daily capacity in desktop, laptop, and mobile platforms. Various customized databases are also used daily, including the Senior Database, MyMajor/Grad Date, and the re-enrollment database.
Physical Demands and Work Environment
- Must be able to walk stairs and carry up to 25 lbs.
Special Conditions
Posting Details
Posting Number
22ST3937
Posting Open Date
12/08/2022
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Busch (RU-New Brunswick)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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