Location: Santa Cruz
Job ID: 44716

JOB POSTING

NOTIFICATIONS

This position is located on the UC Santa Cruz Campus. A hybrid work schedule may be considered.

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 11-14-2022


ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The UC Santa Cruz Division of Physical & Biological Sciences is a world-leading public research institution with a reputation for instigating some of humanity's most high-impact discoveries and empowering students with immersive research experiences since 1965. We're a part of the University of California. Our mission is to serve society through "transmitting advanced knowledge, discovering new knowledge, and functioning as an active working repository of organized knowledge" in the physical & biological sciences.

For additional information, please visit: science.ucsc.edu

JOB SUMMARY

The Division of Physical & Biological Sciences has four Assistant Dean positions, each with a different focus. Under the general direction of the Dean, all four positions serve as principal staff officers for academic and administrative affairs, advising the Dean, acting in the Dean's absence, and providing both on- and off-campus liaison services. As the Dean's direct management team, they share responsibility for strategic and academic planning, development, and liaison duties. In addition, each has primary responsibility for specific areas of divisional operations and programs while retaining familiarity with all areas of administration.

The Assistant Dean for Student Success oversees the management of the division's student-facing side of our academic programs including student excellence, engagement and inclusion.

APPOINTMENT INFORMATION

Salary Information: Salary Range: $125,000 - $160,000/year. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus. A hybrid work schedule may be considered.

Union Representation: Non-Represented

Job Code Classification: 000548 (ADMIN MGR 2)

Travel: Never or Rarely

JOB DUTIES

20% - Strategic/Academic Planning, Development and Liaison

• Oversee and/or perform reviews and analyses of existing divisional programs, new initiatives, and resources with consideration for enrollment trends, resource support, graduate education, etc. Make recommendations to the dean, department chairs, research directors, and campus administrators and develop strategic plans to implement recommendations.
• Participate in the review and analysis of current campus financial allocations and develop and prepare resource requests and budgetary presentations for the central and divisional administration.
• In collaboration with divisional faculty, department chairs, research directors, and campus leaders and administrators (Campus Provost/EVC, VP/Dean-Undergraduate Affairs, VP/Dean-Graduate Studies, VP-Academic Affairs, VC-Research, VC-Business & Administrative Services, VC-University Relations, VC-Information Technology Services, AVC-Academic Personnel, AVC-Staff Human Resources, VC-Planning and Budget, Admissions, Educational Partnership Center, colleges, etc.), establish and implement divisional and campus policy, developing creative solutions and alternatives to address varied and complex issues with widespread impact.
• Participate in development of and provide strategic and planning support to divisional committees and task forces in the areas of program development, curriculum, enrollment, faculty recruitment and retention, space and capital planning, advising, etc. Direct and/or formulate policies and long-term strategies for enhancing the division's vitality and effectiveness in achieving its broad goals.

65% - Student Excellence, Engagement and Inclusion

• In collaboration with the associate deans for academic planning and diversity, equity, and inclusion, develops and implements the division's vision and strategic plan for student excellence and student engagement and inclusion. Stays well informed about trends in higher education regarding student excellence and engagement. Engages with campus units focused on student success (see list below).
• High level direction and oversight of divisional advising and mentoring programs.
  • Directs the Science Scholars Program (first year advising and mentoring for frosh and transfer students): Strategic planning, support, and advocacy for the program. Direct supervision of the Science Scholars advising team.
  • Direct supervision of the division's lead advisor.
  • Indirect support for the undergraduate and graduate advising teams in departments and programs.
  • Direct supervision of the STEM Diversity Research Programs director and oversight of the program.
• With the assistant and associate deans of academic programs, oversees assessment and analysis of instruction and the curriculum, especially in relationship to student success. Assists in implementation of innovations.
  • Conducts and supervises research on student success interventions. Creates reports and measurements and makes recommendations for changes. Suggests and assists with implementation of curricular innovations to improve student outcomes.
  • Supports faculty in the development of new academic programs and revisions to existing programs to improve student success.
  • As needed, and with assistance as appropriate from the assistant dean of academic programs, supports faculty and staff who are writing to improve student success.
  • Advocates at the campus level for resources needed to support student success in academic programs via Supplemental Instruction support and coordination and other approaches.
• Oversees student focused outreach and professional development at the division level.
  • Provides support for student organizations in the division, including department groups.
  • Advocates for and develops non-academic professional development opportunities for undergraduate and graduate students.
  • Develops outreach programs for underserved populations.
• Direct supervision of the division's testing coordinator. Oversees divisional DRC program in coordination with central offices, as needed.
• Ensures divisional representation on campus-level committees related to student success, including advising-related committees.
• Creates and maintains a STEM student support website (in collaboration with BSOE).
• Provides policy and procedural guidance for the associate dean for diversity, equity, and inclusion and associate dean for academic programs as needed on student success. Policy/procedural expert & liaison: UG Advising, Div of Student Affairs & Success, EOP, Global Engagement, LSS/MSI, HSI Initiatives, DRC.

10% - External Communications

• In conjunction with assistant director of communications, helps to develop the external communications for the division.

5% - Events Management

• Works with the assistant dean of academic programs to balance workload among internally and externally facing events.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• An understanding of the opportunities and challenges facing higher education with experience and background sufficient to conceptualize, communicate, and implement the mission and goals of the Division of Physical and Biological Sciences.
• Excellent analytical, planning, management and organizational skills, and related experience to creatively address instructional, research, and administrative issues, to effectively define and implement strategic plans and goals, and to complete critical projects and tasks in a timely manner. Extensive experience using problem solving skills.
• Demonstrated leadership and skills to manage and motivate a diverse administrative, professional, and technical staff, fostering teamwork and formulating and instituting reporting structures and processes to achieve maximum functionality and efficiency. Flexibility and skill in leading staff and other teams successfully through organizational change and crisis.
• Strong negotiating, mediation, and decision-making skills and experience.
• Demonstrated ability to communicate complex academic and administrative issues clearly both verbally and in writing, to understand the concerns of various groups, to use information gathered through appropriate consultation in proposing solutions, and to represent and explain the mission and work of Physical and Biological Sciences to campus.
• Excellent interpersonal skills demonstrated by an ability to interact effectively with faculty, students, staff, and the general public, and an ability to develop and maintain good working relationship with these individuals.
• Demonstrated ability to research and make presentations on institutional and administrative issues to varied audiences, large and small.
• Knowledge of policies and procedures relative to resource planning, management, and operations. Experience assessing potential life/safety, financial, property, and legal liability. Sufficient experience to train staff to understand and minimize institutional risk.
• Academic background and experience in student success research.
• Prior experience in student affairs programming.

PREFERRED QUALIFICATIONS

• Advanced degree in related area and/or equivalent experience / training.
• Terminal degree in a related field (PhD, JD, etc.).
• Strong knowledge of University and departmental principles and procedures.
• Experience working in higher education.
• Knowledge of UC policies and procedures.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The selected candidate will be subject to the annual financial disclosure requirements of the California Political Reform Act of 1974.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=44716&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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