Definition and Class Characteristics

The Assistant County Clerk-Recorder reports to, and serves at the will of, the County Clerk-Recorder, an elected official. Under administrative oversight, the Assistant County Clerk-Recorder assists with planning, organizing, directing, and managing the activities of the County Clerk-Recorder's office and provides highly complex staff assistance to the County Clerk-Recorder. The Assistant County Clerk-Recorder acts on behalf of the County Clerk-Recorder in their absence, and provides full line and functional management responsibility for the department's Recorder, County Clerk, and Elections divisions.

The Assistant Clerk-Recorder oversees a team of 10 positions including administrative support and management staff. In this capacity, the Assistant Clerk-Recorder works closely with staff to manage budget and human resource needs, chairs the Voter Outreach and Education Committee, and maintains strong collaborative relationships with partner agencies and vendors. During election preparations, the office hires up to 60 extra-help temporary staff to assist with workload, and coordinates training and placement for our Vote Centers.

The Assistant Clerk-Recorder actively participates with staff to complete key election tasks such as selecting vote centers, designing/publishing voter materials and mailings, conducting official canvass audits, and overseeing regular evaluations of election operations to identify, prioritize, and implement improvements as part of an annual program improvement plan. When potential or unexpected problems arise, the Assistant Clerk-Recorder troubleshoots and produces solutions that are feasible, efficient, and compliant with current law. In addition, the Assistant Clerk-Recorder is the primary contact for local municipal, school, and special districts as well as voters and candidates seeking information on both recording and election law and procedure.

The Assistant Clerk-Recorder stays abreast of proposed state and federal legislation, anticipates policy trends, and identifies strategies and develops plans to integrate new laws and regulations into existing procedures. Policy direction is provided by the elected Clerk-Recorder/Registrar of Voters, with significant discretion left to the Assistant Clerk-Recorder to interpret and apply that direction.

NOTE: Registrar of Voters Office staff are required to work a considerable amount of mandatory overtime during peak workload election periods. Consequently, the incumbent's presence is required to provide direct and continuous oversight of operations during mandatory overtime periods.

The ideal Assistant Clerk-Recorder will be a collaborative leader who can develop and maintain positive relationships with a wide range of stakeholders, agencies, and vendors such as voters, news media, title companies, boards and commissions, state and federal legislative bodies, the Elections Legislative committee, the Recorders' Legislative committee, the California Department of Public Health-Vitals Division and the California Secretary of State. This individual will have the adaptability to shift from micro-level oversight, training and direct supervision of staff activity, to macro-level oversight that involves anticipating and developing policy that assures compliance with state and federal regulations and laws in order to effectively maintain confidentiality of information and protect the integrity of both the recording and election processes. The most successful candidate will also possess:

• Substantial experience evaluating and/or establishing policies and procedures to ensure efficiency of operations and compliance with current law
• Strategic planning skills to lead through significant change and promote a culture of inclusion, learning and excellence
• Extensive experience leading and motivating successful teams in a public sector environment
• An in-depth understanding of County governmental operations, policies and procedures
• Strong ethics and a high level of integrity

Recognized as a well-organized and high functioning organization, Nevada County is governed by a five-member Board of Supervisors elected on a non-partisan basis to serve four-year terms. The Board of Supervisors is the legislative and executive body of County government. Agency Directors report to the County Executive Officer, who is known for her open communication style and desire to connect with County employees.

Nevada County leadership values employee development and engagement, promotes open and transparent communication, and recognizes employee contributions. Leadership connects with employees and the community, listens to them, and provides meaningful programming to keep them safe and healthy.

Known as “California Gold Country”, Nevada County encompasses 974 square miles located in the foothills of the Western Slope of the Sierra Nevada, with access to a variety of recreational and cultural activities. Established in 1851, historic Nevada County includes Truckee, Grass Valley and Nevada City - the County Seat. Residents enjoy a rural lifestyle with urban amenities and are only an hour from the State Capital.

Join the County of Nevada and experience the majestic beauty of an extraordinary county! Picturesque landscapes, gorgeous Reno-Tahoe forests, historic towns, fine dining, and a wide variety of entertainment, recreational, and cultural activities offer something for everyone. Visit www.gonevadacounty.com and www.nevadacountygold.com for additional information about the community.

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(3) A member who established CalPERS membership prior to January 1, 2013, and who is hired by a different CalPERS employer after January 1, 2013, after a break in service of greater than six months.