Job description
JOB CLASS: XXXX
JOB TITLE: Assistant Chief Officer of Human Services
REPORTS TO: Superintendent
JOB OR POSITION SUMMARY:
The primary responsibility is to work as part of the district leadership team focused on the mission and goals of the district and to lead the human services team in both student and staff services. The position would oversee and lead the Personnel team in recruiting, hiring, training and retaining quality employees and would oversee the Student Services Support Team to support the OPS mission. The position is designed for the purposes of managing assigned operations in accordance with district policies; providing information to the Board, superintendent, staff and the public; ensuring compliance to established policies, procedures and/or codes; and addressing a variety of administrative needs and processes.
Qualifications:
- Minimum of 5 years successful experience at a managerial level in the field of human resources.
- Title IX Officer Training, preferred
- PHR, SPHR, SHRM-CP or SHRM-SCP certification, preferred
- Master’s Degree in related field, preferred
- BS Degree in human resources, business, organizational communications or related field
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Administers a comprehensive human resources program for the purpose of maintaining a well-qualified and diverse employee workforce with adequate staffing
- Oversees a comprehensive student services (DPP’s office included) program for the purposes of ensuring student success
- Ensures the proper administration of Title IX of the Education Amendments of 1972, and acts as the point of contact for the Office of Civil Rights when applicable.
- Coordinates the district’s Affirmative Action Plan.
- Supervises the district’s Diversity, Equity, Inclusion and Belonging personnel
- Oversees the district’s mental and medical health personnel, and oversees services being provided for both students and staff.
- Oversees the Family Resource Youth Service Center personnel
- Leads the recruitment and hiring of a workforce at all levels of the organization
- including substitutes, develops recruitment materials, visits college campuses, arrange for and attends career fairs, trains administrators in recruitment techniques, and plans other recruitment functions
- Designs and direct the hiring process for all certificated and/or classified district employees, in cooperation with the administrators/supervisors for the purpose of assuring consistency in the district and ensuring compliance with state and federal law and contractual provisions (i.e. endorsement, certification requirements)
- Develops/revises district policies and procedures for human resources for the school board’s consideration, for the purpose of assuring consistency in the district, and compliance with laws, and regulations
- Develops and implement goal areas as defined by the District Strategic Plan
- Trains, coaches, and develops the Personnel team to conduct necessary staff investigations.
- Provides leadership and training in developing staff evaluation procedures
- Coordinates performance assessment of all employees, advises supervisors, oversees process for tracking notification and receipt of evaluation/probation paperwork, works with appropriate personnel in the development/revision of evaluation procedures and related forms including the implementation of Certified Evaluation Plan.
- Monitors human resource activities of administrators and managers for the purpose of assuring compliance with district’s human resources policies and procedures, laws and regulations
- Provides training to District administration for the purpose of ensuring that personnel policies and procedures are understood and implemented fairly and appropriately
- Collaborates with the Superintendent and other Cabinet members to ensure best practices in Human Resources leadership operations and management
- Supervises the preparation and/or complete in an accurate and timely manner state and federal reports for the purpose of compliance
- Oversees, supervises, and be accountable for management aspects of the Human Resources department including the evaluation of staff
- Participates in grievances meetings and follow-up action based on discussion/meetings, works proactively to resolve issues before they become formal grievances and utilizes problem solving and mediation techniques to bring about resolution where appropriate
- Attends professional growth sessions for the purpose of keeping his/her professional human resource knowledge current with changing laws and regulations
- Develops and maintains a productive working relationship with employees for the purpose of ensuring good employee relationships
- Work with administrators/Cabinet members on employee relations issues including investigations of alleged misconduct and other personnel issues and either completes investigations and/or oversees outside contracted services as appropriate
- Acts as the District Compliance Officer and conducts or coordinates investigations into allegations of harassment or discrimination
- Oversees preparation of onboarding and orientation of new employees
- Displays the highest ethical and professional behavior in working with students, parents, school personnel, and outside agencies associated with the school
- Supervises various programs or personnel, including building principals as determined by the Superintendent
- Supervises the Benefits Administration team
- Supervises the Human Resources Generalist Team, and any applicable support personnel
- Protects confidentiality of records and information about staff, and uses discretion when sharing any such information within legal confines.
- Participates in regional and national human resources organizations
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Knowledge of and experience with applicable laws, regulations, and emerging practices pertaining to assigned responsibilities, including current issues and trends in education and human resource activities
- Knowledge of State of Kentucky and federal regulations and policies regarding personnel matters and employment, civil rights, Title IX, student discipline
- Knowledge of and experience with supervisory methods and practices in the area’s leadership and instructional frameworks;
- Skills and ability in organization, time management, task prioritization and record keeping
- Exemplary skills in written and oral language with the ability to communicate respectfully, clearly and concisely by telephone, in person, and in written form
- Skills demonstrating high level of integrity, commitment, and work ethic
- Ability to make effective presentations, produce high quality reports, draft policies and procedures, and product publications
- Ability to apply diplomatic techniques in all district-related matters and maintain strict confidentiality in sensitive matters
- Ability to analyze and synthesize complex data.
- Ability to establish and maintain effective working relationships with staff, administration and community in a variety of roles and positions.
- Ability to work effectively as a team member and as a cabinet-level administrator
- Ability to remain calm, flexible, and work effectively under pressure
- Ability to use computers and/or electronic equipment to fulfill job functions.
- Other duties as assigned by superintendent
- Responsible for managing personnel files in compliance with local, state, and federal guidelines.
- Responsible for managing FMLA and Workers Compensation.
WORK ENVIRONMENT:
Indoor, environmentally controlled. School environment including but not limited to telephones, personal interruptions, background noises and children. Will require working with or near the public, parents, and with children and will be subject to sounds, scents, and other related environmental factors. This position will require dealing with conflict and requires use of sound judgment.
Physical Demands: (example)
- Repetitive movement
- Must be able to bend at the waist, twist, and turn
- Standing and walking intermittently throughout a typical work day
- Lifting up to 20lbs.
- Sitting for long periods of time.
- Hand and finger dexterity.
- Bending, pushing, and moving throughout the day.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on Classified Evaluation Plan. The evaluation will be conducted by the Superintendent.
OTHER FACTORS:
- Classified salary schedule
- Certified benefits package
- Number of days per year: 240
- Number of hours per day: 8
- FLSA classification: Exempt
- The position begins on July 1, 2023
ACKNOWLEDGEMENT:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Classified Personnel. Evaluation will be conducted by the Superintendent.
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