Job description
Company Conformance Statements
In the performance of their respective tasks and duties, all employees are expected to conform to the following:
In the performance of their respective tasks and duties, all employees are expected to conform to the following:
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, customers, and suppliers.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Position Purpose
Provide procurement and support services for the company and its affiliates to optimize procurement value and company objectives.
Position Description - Essential Functions, Duties, and Responsibilities
- Assist in the procurement of goods and services as required including the Request for Quote, drafting of the Purchase Order and required contract documents, their entry into the Maximo Asset Management system, and Order Placement upon approval. Duties include negotiations with both potential suppliers and suppliers of the required goods and services.
- Issuance of Requests for Quotes includes both the formal preparation of letters and bid specifications packages and/or telephone inquiries of the required goods or services.
- Review all Purchase Orders for accuracy before seeking the approval status of the order.
- Expediting of materials and related documents to ensure proper follow-through with vendors for on-time deliveries.
- Assist in the processing of invoices and vouchers to ensure accuracy and timely payments.
- Assist others with their daily responsibilities as needed and perform other tasks and special projects as assigned.
- Address and resolve potential conflicts with vendors.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Competencies/Skills – Must be able to work well as part of a team, and have good communication, analytical, and organizational skills. Applicants should also be comfortable working closely with others.
Maintain strong integrity, principles, and confidentiality of the department and company dealings.
Prophecies in computer skills/knowledge/systems with emphasis using Procom, Maximo, Microsoft Word, Excel, etc.
Work Environment – Office environment. Occasional overtime work as needed.
Physical Demands – Ability to lift 35 pounds.
Programs/Equipment Used – Computer, Copier, Scanner, and other office equipment as required. Microsoft Word, Excel, Procom, and Maximo.
Required Education and Experience – High School graduate with a minimum of two years of procurement or accounts payable work experience.
Preferred Education and Experience- Associate's Degree with two years of related work
experience.
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