Job description

Make a lasting impact as the Village Administrator in the Village of Hebron during our exciting growth caused by numerous opportunities coming to our region. The Village is seeking an excellent leader to steer our exceptional staff, report to the Mayor and Village Council, and liaison with numerous external stakeholders. The ideal candidate will provide superior guidance to utilities, public works, parks, community development/zoning, and administrative staff. The salary is dependent upon qualifications and experience.

The exceptional benefits package includes (100% paid by the Village): Health, Dental, Vision, and Life Insurances; Healthiest You Plan; and an Employee Assistance Program. Additional benefits include paid vacation, 12 paid holidays and sick leave, Ohio Public Employee Retirement System (OPERS), and Deferred Compensation (optional).

To apply, please submit (1) a Village of Hebron application form, (2) a cover letter explaining how your skills and experience align with the Village's needs, and (3) your resume to:

The Village of Hebron
Attn: Deborah Morgan
934 W. Main Street
Hebron, Ohio 43025
or submit by email to deborah.morgan@hebronvillage.org

Review of applications will begin on Monday, June 12, 2023 @ 9:00 a.m.
________________________________________________________________________________________
Job Description

Title: Village Administrator
Rate: Dependent Upon Qualifications
Reports to: Mayor & Village Council
POSITION SUMMARY: The position of Village Administrator is created by authority of Village of Hebron Codified Ordinance 135.01 (05/18/1994) and Ohio Revised Code 735.27. The Village Administrator hires, orients, and supervises utility staff, public works staff, parks staff, community development/zoning staff, and certain administration staff. The position will include the duties and responsibilities as outlined below.

Job Duties:

• The Village Administrator appointed under section 735.271 of the Revised Code shall manage, conduct, and control the water and sewer works, public works department, parks department, or other similar public utilities, community development/zoning department. • The Village Administrator is responsible for the efficient and effective operation, coordination and oversight of services provided by the Village such as snow removal and street maintenance; mowing, maintenance of village governmental and public buildings and facilities, park and cemetery; storm and sanitary sewer systems, water treatment and distribution and waste water treatment, and shall supervise the improvement and repair of the above.
• The Village Administrator is responsible for the efficient and effective operation of the Community Development/Zoning Department, to include Property Maintenance Code, as well as the staff of the Community Development/Zoning Department. Must possess experience with researching and writing grants, as well as working knowledge of zoning laws and procedures.
• Directs, supervises and coordinates work activities of all employees under position supervision.
• The Village Administrator may make such bylaws and regulations as he deems necessary for the safe, economical, and efficient management and protection of such works, plants, and public utilities. Such bylaws and regulations, when not inconsistent with village ordinances and resolutions or the constitution of this state, shall have the same validity as ordinances.
• The Village Administrator shall have the same powers and perform the same duties as are provided in sections 743.05 to 743.07, inclusive, 743.10, 743.11, 743.18, and 743.24 of the Revised Code, and shall perform all duties and shall have all powers of boards of public affairs and street commissioners as prescribed by law, except as otherwise provided by sections 735.271 through 735.273 of the Revised Code.
• The Village Administrator shall appoint employees, agents, clerks, and assistants, provided such positions are first authorized by the legislative authority of the village; but such appointments shall be subject to approval by the Mayor. Such appointments and the Mayor’s approval thereof shall be in writing, and shall be filed with the Village Fiscal Officer. • Determines and assigns work projects as well as work schedules.
• Serves as a strong liaison between the Village of Hebron and other municipalities, Licking County and surrounding counties as necessary.
• Proficient verbal and written communications skills and experience in an office setting
• Works with the Village Fiscal Officer to establish annual balanced budget for the departments under the direction of the Village Administrator.
• Develop and maintain a capital budget program within the departments of the Village Administrator’s authority.
• Works to control cost and increase revenue and collection. Develop, maintain, manage and control budget under position authority.
• Receives residents’ suggestions and complaints and works toward acceptable solutions. Must be skillful at working with the public in a polite and diplomatic manner, while following consistent guidelines.
• Provides positive customer services, external and internal.
• Has authority to make contracts, purchase supplies and materials and provide labor for any work under his/her supervision involving not more than $50,000, except that any purchases and/or contracts exceeding $3,000 must first be recommended by the appropriate committee and approved by Village Council. In addition, all purchases must follow the Village’s Procurement Policy.
• Contracts and purchases in excess of $50,000 shall be made in conformance with Ohio Revised Code sections 735.05 through 735.07 and all other relevant provisions of law.
• Creates a supportive and responsive work environment for employees, which includes regular staff meetings, employee evaluations and implementation of performance improvement plans as needed.
• Responsible for employee motivation and discipline including coaching, corrective counseling and oral or written reprimands, suspensions or terminations in accordance with established policies.
• Fosters an atmosphere of teamwork and collaboration by assisting co-workers and other departments as needed and directed.
• Shall comply with all provisions of the Village of Hebron Employee Handbook and ensure that all employees under his/her supervision are in compliance with the same.
• Maintain confidentiality in respect to all matters as governed by local Ordinance, State, and Federal Laws.
• Must have flexibility in receiving and performing work assignments.
• Participate in continuing quality improvement.
• Attend continuing education training, as needed
• Communicates with the Mayor, appropriate Committee and Village Council on a regular basis to advise of project status and accomplishments and when required prepares written reports.
• Must have regular interfacing and collaboration with the Village Mayor and Village Council in the short- and long-term planning towards Village services and growth.
• Perform special projects and related duties as required or assigned by the Mayor or Village Council and/or designee.
• The Village Administrator is required to attend all Council meetings, Combined Council Committee Meetings, and Planning & Zoning Meetings. Must have the flexibility to be able to attend other meetings, not listed, that may be scheduled.
• Performs other related duties as assigned by the Mayor.

Experience and Qualifications:
A Bachelors degree in public or business administration or related field. A Masters degree is highly desirable.
A minimum of ten (10) years of progressively responsible administrative experience in a local government setting providing familiarity with the full range of municipal services including utilities, and supervisory experience; must be bondable; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Thorough knowledge of federal, state, and local laws, requirements, and standards. Knowledge of the policies and procedures of municipal government.
Knowledge of and understanding of government departmental budgeting.
Ability to communicate effectively, orally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to maintain records and to prepare required reports.
Ability to visually detect technological system problems.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to prioritize daily work.

SUPERVISION: The Village Administrator shall be under the general supervision and control of the Mayor, and shall have such other powers and duties as are prescribed by ordinance or by law and which are not inconsistent with the relevant laws of the State of Ohio.

RESIDENCY: The Village Administrator need not be a resident of the Village of Hebron, but, if selected must have the required residency limitation waived by formal council action.

DISCLAIMER: The foregoing Job Description does not constitute an Employment Contract. The position of Village Administrator is “at will”, and serves at the pleasure of the Mayor and Council. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This Job Description is intended to identify and illustrate the kinds of duties that may be assigned to an employee holding such a position and is not to be interpreted as describing all of the duties that may ever be required of such an employee, or be used to limit the nature and extent of assignments such individuals may be given.

BENEFITS: If a full-time employee of the Village of Hebron, the Village Administrator would be entitled to certain benefits as set forth in the Village of Hebron Employee Handbook, including but not limited to, Insurance Benefits.

The Village of Hebron is an equal opportunity employer

Successful applicants must pass a thorough background investigation to also include a BCI background check and pre-employment drug screening.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Hebron, OH 43025: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 10 years (Preferred)
• local government: 10 years (Preferred)

Work Location: In person

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