Job description

Administrative Support Specialist

ABOUT THE POSITION

We are seeking a Support Specialist to assist our Federal client in Silver Spring, MD. The Support Specialist will provide an array of administrative and project support tasks to our client. The ideal candidate will have excellent oral and written communication skills, have attention to detail, be organized, be able to handle multiple tasks simultaneously, work independently, and have the ability to interact effectively with people.

POSITION RESPONSIBILITIES:

· Provide administrative and clerical support to the department, either as part of a team or individually to ensure the administration and smooth running of departmental business

· Produce correspondence and documents and maintain presentations, records, spreadsheets and databases.

· Update training trackers inputting information from multiple sources.

· Assist in maintaining Performance Plans and identify and plans that are not meeting planned goals and achievements.

· Training Budget Spreadsheet – Collect and record training expense records for Federal employees upon approval by Branch Chiefs, Deputy Director, Directors

· Assist staff in completing SF-182 training forms for Federal staff members; Once completed and all parties have signed, send for payment

· Schedule, manage, track completion, and provide reports for training requirements.

· Update training rosters troubleshooting minor virtual learning platforms before and during class (Zoom, Google Meet, GoToMeeting).

· Schedule virtual classrooms and conference rooms for trainings.

· Read and interpret regulations and policies.

· Interpret statistical data and turn into useful information that can be used for critical decision making.

POSITION SKILLS AND EXPERIENCE:

Key Personality Attributes Required:

· Sense of ownership and pride in work products and deliverables.

· Loyalty & long work tenure with prior organizations.

· Sense of urgency and strong attention to detail.

· High degree of personal motivation for success.

· Positive attitude – demonstrating an ultimate desire to fulfill organizational objectives through complete customer satisfaction.

Required:

· Bachelor’s Degree plus 4 years of experience (If no degree – 8 years of total work experience)

· Knowledgeable in supporting agency programs and activities.

· Strong working knowledge of Microsoft Excel and Word.

· Desired experience working in a government agency in a similar role.

· Knowledge of PDF compression and other formatting to reduce sizing in data.

· Knowledge of Microsoft Suite (Excel), Google Suite (docs/sheet) for data retrieval and ability to manipulate data in different formats on different platforms.

BENEFITS:

VMSI is proud to offer industry leading compensation, high-quality, broad, and diverse benefits, a very generous Paid Time Off Plan and a corporate 401k plan with unlimited company match! For more information on our benefits, please visit: http://www.vetms.com/got-talent/your-benefits/

Equal Opportunity Employment: VMSI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

VMSI is an E-Verify Employer.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Silver Spring, MD 20910: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• What is your desired salary?

Education:

• Bachelor's (Preferred)

Experience:

• administrative: 5 years (Preferred)

Work Location: One location

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