Administrative Support Specialist

Description

Administrative Support Specialist

Plant Miller

JOB SUMMARY

The Administrative Support Specialist position described in this job summary is assigned to Plant Miller Compliance & Support Department. Responsibilities include general administrative support including, but not limited to the following:

• Order office supplies
• Coordinate travel arrangements
• Perform timekeeping and process employee expense reports for covered and non-covered personnel (Oracle & iExpense)
• Actively support community activities
• Schedule and coordinate logistics for meetings and plant-wide events
• Gather data, compile information, and prepare reports
• Maintain departmental record retention
• Backup support for Training Coordinator/other Administrative Support Specialist
• Support HR Business Partner as needed
• Purchase departmental and plant gift cards
• Prepare weekly on-call schedule
• Order service awards, retirement, and safety gifts
• Schedule and organize plant tours
• Train Receipts
• Gypsum and limestone tickets

Job Experience & Education :

• High school diploma or equivalent is required.
• Two-year degree or vocational school/certification is preferred.
• Administrative support experience is required.
• Oracle, PeopleSoft, or other people management software experience is preferred
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required.
• Accounts Payable experience is preferred.
• Experience with timekeeping systems is preferred.
• Experience working with union employees in a plant environment is preferred.
• Extensive computer experience with proficiency in Microsoft Office applications is required.

Knowledge, Skills & Abilities :

• Positive attitude and ethical behavior.
• Capacity to properly manage sensitive information and maintain confidentiality.
• Ability to make administrative/procedural decisions and judgments.
• Detail oriented and multi-tasking ability.
• Skilled in organizing resources and establishing priorities.
• Ability to create, compose and edit written materials.
• Ability to interact well with all levels of employees and management.
• Effective written and verbal communication skills.

Behavioral Attributes :

Provide excellent customer service. Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers. Take personal responsibility/ownership for assignments to ensure tasks are fully met. Be a team player. Display a commitment to safety and compliance.

OTHER

Successful completion of the following:

• Admin - SHL Assessment
• Admin - Skills Assessment

Alabama Power provides the valuable combination of competitive prices, reliable electricity supply and unparalleled service to 1.4 million homes, businesses and industries in the southern two-thirds of Alabama.

Southern Company (NYSE: SO) is America's premier energy company, with 46,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million customers through its subsidiaries . The company provides clean, safe, reliable and affordable energy through electric operating companies in four states, natural gas distribution companies in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications . Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency, and creating new products and services for the benefit of customers. Southern Company has been named by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer, recognized among the Top 50 Companies for Diversity by DiversityInc, listed by Black Enterprise magazine as one of the 40 Best Companies for Diversity and designated a Top Employer for Hispanics by Hispanic Network. The company has earned a National Award of Nuclear Science and History from the National Atomic Museum Foundation for its leadership and commitment to nuclear development and is continually ranked among the top energy companies in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Type: Standard

Primary Location: Alabama-West Alabama-Quinton

Operating Company: Alabama Power Company

Job Type: Standard

Travel (Up to...): Yes, 25 % of the Time

Union Covered: No

Work Location(s):

Miller Steam Plant - 4250 Porter Road SW (4250QUINTON)

4250 Porter Road SW

Quinton, 35130

Req ID: APC2007940