Job description

STATE OF NORTH CAROLINA
invites applications for the position of:
Administrative Specialist I
JOB CLASS TITLE: Administrative Specialist I POSITION NUMBER: 60076882 DEPARTMENT: Adult Correction SALARY RANGE: $35,788.00 - $62,628.00 Annually
SALARY GRADE: NC08 COMPETENCY LEVEL: Not Applicable APPOINTMENT TYPE: Permanent Full-Time WORK LOCATION: Scotland County OPENING DATE: 11/29/22 CLOSING DATE: 12/06/22 5:00 PM Eastern Time

DESCRIPTION OF WORK:

This is a repost, ALL previous applicants must reapply to be considered.

This position is currently located within the Department of Public Safety but will transfer to the Department of Adult Correction when it is established on January 1st, 2023.

This position will report to the North Carolina Correction Enterprises - Scotland Sewing plant in Scotland County. This position’s responsibility is to ensure that uniform accounting procedures to control billings of delivery tickets from outside vendors are accurate and complete in accordance with DPS Fiscal Policy and Procedure Manual. Must complete a delivery ticket for outside agencies weekly and send it to Enterprise Accounting for billing. Additional responsibilities will include;

• Checking accounting records to ensure customers have been billed accurately.
• Order and receive merchandise as directed by the DPS Procurement Policies and Procedures Guide.
• Responsible for maintaining a file on all inmates with records pertaining to training and safety policies and procedures.
• Creating orientation files for all new inmates and preparing safety training orientation for all inmates transferred to a different work location within the facility.
• Responsible for the uniform accounting procedures to ensure that accurate incentive wage guidelines are complete as outlined by the DPS Fiscal Policy and Procedure.
• Entering inmate hours worked into the OPUS system.
• Must maintain all supporting documents pertaining to this wage plan.
• Track inmate job classifications and enter pay changes into the OPUS system.
• Compose routine memorandums referencing fiscal reports and activities as well as letters to outside vendors as required. This position will also be in contact with DPS agencies regarding delivery schedules and shortages.
• This position has contact with DPS Purchasing, Personnel, Enterprise Administrative Office, and vendors concerning purchase orders and invoices.
• It is vital that this position possesses good communication skills for the unit to maintain a good working relationship with its clients.
• Receives date-stamped mail from both internal and external sources and vendor invoices.
• Outgoing mail related to this position is copied for filing and copies sent are to the appropriate person/department. Incoming correspondence is filed by subject: outgoing correspondence is logged and maintained for information retrieval.

This is a full-time position (40 hours per week) with State Benefits.

Note to Current State Employees:

The salary grade for this position is NC08. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based on these factors, a pay increase MAY result.

About the NC Department of Public Safety (DPS):

DPS is the largest state agency with more than 26,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation. We have a mission that matters!

KNOWLEDGE, SKILLS AND ABILITIES / COMPETENCIES:

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities.

(Note: These links were created for applicants of Dept. of Public Safety jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL the following:

• Experience ordering supplies.
• Experience reviewing financial records or documents for accuracy.
• Experience composing a memorandum or letter in a professional setting.
• Working knowledge of Microsoft Programs.

MANAGEMENT PREFERENCE:

An applicant with experience in Offender Populated Unified System (OPUS) and North Carolina Accounting System (NCAS).

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

High school diploma or General Educational Development (GED) diploma AND two years of related administrative experience

OR

Equivalent combination of education and experience.

SUPPLEMENTAL AND CONTACT INFORMATION:

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Department of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Department of Public Safety must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Department of Public Safety: PREA Hiring and Promotion Prohibitions.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at (855) 524-5627.

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.oshr.nc.gov/jobs/index.html

Job Type: Full-time

Pay: $35,788.00 - $62,628.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: One location

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