Job description

Region:
Colorado

Location:
Aspen

Administrative Specialist - City Clerk
*Sign-on bonus and relocation bonus may be available*
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The application must be filled out completely; stating "see resume"_ anywhere in the application, is not an acceptable substitute for a completed application._
Enjoy Industry Leading Benefits:

• Generous paid vacation and extended sick leave, holidays, and flexible work arrangements.
• Free and discounted transportation options to get around Aspen and the Valley.
• Professional development and learning opportunities, including a tuition reimbursement program.
• Health and wellbeing options that include Medical, Dental, Vision, robust and accessible employee assistance program, and nationally recognized wellbeing platform.
• Monetary bonuses for healthy lifestyle choices and to use towards other personal needs.
• Plan for your future with competitive employer contributions to a 401a retirement plans and Social Security, in addition to an individual 457b retirement plan and Roth IRA option. Have peace of mind with life and disability insurance.

Job Title: Administrative Specialist
Department: Clerks
Classification: Non-Exempt
Hiring Range: $21.59 - $24.29
Salary Range: $21.59 - $32.39
Position Summary: Performs administrative, technical, and clerical duties in support of the City Clerk and the Records Manager, consistent with the organization’s values and mission statement
Supervision Exercised and Received: Works under the general supervision of the City Clerk and the Records Manager.
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Essential Job Functions:
Reception, Administration, and Department Support

• Under close supervision, performs a variety of routine clerical, reception, administrative and secretarial duties to assist senior and professional members of the City Clerk’s Office. Uses computer and software applications to accurately type and edit basic correspondence; enter data; retrieve data; search databases; conduct research; create documents; and send emails. Processes various documents, ensuring that all necessary forms are complete and accurate.
• Answers and routes telephone calls: appropriately greets caller, assesses situation. Takes accurate messages and completes transaction. Receives and routes all telephone calls. Responds to public inquiries within city hall and the city. Maintains a current directory of all telephone numbers and personnel. Acts as a local information operator. Orders and maintains phone books, local and other cities. Schedules appointments and maintains monthly calendar; schedules meetings and meeting rooms.
• Attends meetings to take and transcribe notes. Maintains supplies; maintains and stocks office forms. Interacts with other offices and departments and outside organizations to obtain and provide information.
• Board and Commission Support. Would attend monthly meetings of the Next Generation Advisory Board and take meeting minutes. This board meets once a month on the last Wednesday of each month at 5:30 p.m. at City Hall.

Other duties as assigned.
Core Competencies Displays the following key competencies in the overall job performance to include knowledge, skills, and abilities with guidance from senior staff as needed:

• Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.
• Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.
• Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.
• Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen’s unique culture, opportunities, and challenges.
• Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.
• Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.
• Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.

• Administrative Expertise: Knowledge of administrative and clerical procedures and systems such as word processing, records management, database administration, website content management, and other office processes and procedures.

Minimum Requirements:
Education: High School Diploma or GED equivalent.
Experience: One year of administrative and/or office management experience.
Technical Knowledge: Proficiency in Microsoft Excel, Word and Outlook and other basic computer applications. May also operate copier, scanner, shredder, audio recording devices TV, DVD, projector, cell phone, handheld electronics or other related equipment.
NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.
NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.

Position Type and Work Hours: Regular Part time, 20-hour work week, Monday through Friday, hours may vary with workload. May be required to work extended hours at the discretion of Supervisor.
Work Environment:

• Indoors: Office environment
• Outdoors/Off-Site: Meetings, trainings, and site visits at a variety of city facilities and areas.

Essential Physical Requirements:
Bending: Bending or position oneself to move an object from one level to another.
Gripping/Grasping: Ability to apply pressure with fingers and palm.
Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.
Hearing: Perceiving and comprehending the nature and direction of sounds.
Reaching: Extending the hands and arms or other device in any direction.
Repetitive motions: Making frequent or continuous movements.
Sitting: Remaining in a stationary position.
Standing: Ability to sustain position for a period of time.
Stooping: Bending body downward and forward by bending spine at the waist.
Talking: Communicating ideas or exchanging information.
Visual Acuity: Ability to bring objects into focus.
Walking: Ability to move to traverse from one location to another.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Job Type: Temporary

Pay: $21.59 per hour

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