Job Description

We are seeking an Administrative Specialist to support three director organizations within Puget Sound Energy: Generation and Gas Storage, Major Projects and Environmental Services. The person filling this position will report directly to the Director, Generation and Gas Storage.

The successful candidate must demonstrate a commitment to conduct business honestly, ethically and consistent with PSE’s core values and Code of Conduct. They must ensure duties performed are in accordance with all regulatory compliance obligations.

This Specialist role provides administrative and analytical support for the departments mentioned above and performs basic data gathering or research in support of management. Additionally, they will organize and coordinate meetings for department personnel, handle sensitive and confidential information while using independent and discretionary judgment, and create correspondence, reports and other work as needed.

The reporting location for this role is in Bellevue Washington. However, the person selected will have options to work in a hybrid environment through PSE’s flexible work arrangement policies. At a minimum, the person will need to report to Bellevue 2-3 days each week to collect mail and address any location demands and has the option to work remotely (work from home) the remainder of the week. However, they must be available to report to the Bellevue office full time in the event of business needs according to their manager.

Upholds the safety compliance standards inherent in PSE’s operating and/or field procedures related to work responsibilities. Promotes and supports a culture of total safety.

This position may be subject to random DOT drug and/or alcohol testing.

Job Responsibilities

• Enters time for department personnel.
• Inputs and retrieves data from various computer applications.
• Gathers and organizes paperwork and data for department.
• Handles travel arrangements for department personnel.
• Collects and processes monthly invoices for the departments through PSE’s accounts payable team.
• Orders office tools and materials for the teams then receives and distributes as needed.
• Maintains office supply inventory.
• Arranges, plans and sets up events such as office gatherings which could be celebrations or meetings.
• Helps to clean up after large meetings/celebrations to ensuring the room is back to standard.
• Takes care of submitting any building maintenance issues to the proper PSE facilities resources.
• Point of contact for visitors.
• Performs other duties as assigned.

Minimum Qualifications

• High School education or equivalent.
• Extensive experience using word-processing, spreadsheet, database, and presentation software.
• Previous administrative support experience.

Desired Qualifications

• Experience working in a utility.
• Experience working in SAP, SharePoint, Microsoft Office Suite, file sharing technologies and Teams
• Self-motivated and has the ability to learn quickly

Additional Information