JOB SUMMARY:

The Administrative Services Associate position assists the Office Manager in all aspects of daily work objectives requested by office staff. In addition to serving as support for all office staff, this position is responsible for providing backup to the Office Manager and performing other duties to support the Fund’s operation.

ESSENTIAL FUNCTIONS:

• Assist the Office Manager in the day-to-day operation of the mailroom
• Provide fast and efficient service to all departments and Fund employees
• Maintain a clean, organized, safe office environment by providing maintenance and cleaning services throughout the office
• Assist in purchasing office supplies and miscellaneous items
• Handle mass printing jobs and mailing requests
• Maintain a working knowledge of office equipment and systems (e.g. mailroom, facilities and fitness center equipment)
• Provide messenger service for deliveries and pick-ups outside of the office
• Manage USPS account to ensure it is properly funded for upcoming mailings ensuring no interruption in business
• Coordinating catering service as necessary
• Performs additional office duties as instructed and assigned

ESSENTIAL EXPERIENCE AND QUALIFICATIONS:

• High School degree needed; Associate degree preferred
• Excellent communication and interpersonal skills
• Proficient computer skills, particularly with MS Word and Excel
• Strong organizational skills ensuring timely completion of all projects
• Good critical thinking skills with the ability to solve issues independently
• Positive disposition and professional decorum
• Must be able to lift at least 30 lbs.

Education (minimum needed)

• High School Diploma

Specialized knowledge needed:

• Knowledge of proper machine operation on a variety of related machines including Pitney Bowes Mailer/Inserter, Pitney Bowes Postage Machine, Xerox Copier

Specialized skills needed:

• Possess a strong, physically enduring strength necessary for moving office equipment, desks, filing cabinets and archival storage records