$18.00 Per Hour, 40 Hours Per Week, Monday-Friday 8:00am-5:00pm

Full-Time, Non-Exempt, Non-Union Position

BASIC FUNCTION OF THE ADMINISTRATIVE PROGRAM ASSISTANT
The Administrative Program Assistant will perform general office duties including the management and maintenance of program records and files. Maintain effective relations with State and Federal agencies, local employers, and community groups.

RESPONSIBILITIES OF THE ADMINISTRATIVE PROGRAM ASSISTANT:

• Maintain accurate program/service file records in compliance with internal and external reporting requirements.
• Enter the consumer's information into CMS and print the face sheet for the file.
• Review and organize files after service completion and inform the Performance Based Program Supervisor of any discrepancies.
• Maintain file room organization and files in the corresponding file cabinet.
• Review staff reports to ensure program compliance and if reports do not comply with the C-CARE/DORS-BRS guidelines, send them back to staff for review. Staff is expected to send back the report to administrative program support with revision(s). Inform Performance Based Program Supervisor as needed.
• Assist Performance Based Program Supervisor with authorization/billing. Gather reviewed report, direct services hours, and authorization. Ensure that the authorization timeframe coincides with the dates of the services and that direct services hours concur with the consumer's working hours. Provide billing to the program supervisor.
• Maintain accurate records of sites developed by staff and note the information in the agreeing file of the C-CARES shared folder.
• Communicate with VR counselors, consumers, and job sites as assigned (Job coaching, Onboarding Support).
• Assist Performance Based Program Supervisor with monthly and other reports as needed.
• Assist with client assessment and training.
• Assist with client scheduling.
• Keep track of supplies needed, e.g., copier paper, file folder, etc., and provide to program supervisor.
• Other related duties as assigned.
• Prepare orders for supplies and supports for department and clients.

REQUIREMENTS FOR ADMINISTRATIVE PROGRAM ASSISTANT:

• Associate Degree in Social Services or other related field preferred.
• Will consider similar combinations of education/work experience.
• Minimum 2 years clerical/social service experience preferred.
• Experience with MS Office applications (Excel, Word, Access, Publisher) required.
• Bilingual Preferred

EOE AA M/F/Vets/Disability

Benefits Include:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with matching contributions
• Vacation Time
• Personal Time
• Sick Time
• Holiday Pay

New Opportunities' mission is to improve the quality of life for economically disadvantaged individuals by providing the necessary resources to increase their standard of living, foster self-improvement, and maximize self-empowerment.

New Opportunities Inc. is the community action agency that serves Waterbury, Meriden, Torrington and 27 surrounding Connecticut towns. We offer a variety of social service programs designed to eliminate poverty and assist people in need.

Headquartered in Waterbury and the cities fourth largest employer, New Opportunities has additional offices in Meriden, Torrington, Danbury and Thomaston for the convenience of those they serve. Annually, more than 61,000 individuals benefit from programs offered at this agency, guided by the New Opportunities staff who helped them find the way to meet their needs.

In accordance with the mission of New Opportunities, the Agency aims to increase the self-sufficiency of its customers and support their move out of poverty toward a more middle-class lifestyle.

In 1964, the Agency incorporated as a private non-profit corporation in the State of Connecticut and is a tax-exempt 501 (c) (3) organization. With an annual budget for 2014 in excess of $41 million dollars, New Opportunities administers more than 50 social service programs targeted to the low-income, elderly and disabled communities.

While the range of programs is broad, they fall into one or more of the following categories:

• Energy Assistance and Weatherization
• AIDS / HIV Prevention
• Fatherhood Initiative
• Employment Education and Training
• Child Welfare and Family Development Services
• Early Childhood Education Programs
• Elderly Services
• Homeless Shelter and Transitional Housing
• Ex-Offender Programs and Re-entry Services