Job description

DEPARTMENT OF CITY PLANNING

A. JOB TITLE – ADMINISTRATIVE PLANNER

B. DEFINITION

Employee is responsible for providing professional planning assistance to the Department of City Planning including providing information to the general public and issuing Improvement Location Permits. Employee is responsible for the clerical and secretarial duties of the department. The position serves as secretary to the Plan Commission, Board of Zoning Appeals, and Historic Preservation Commission. Based on experience, this position also provides significant staff support to the City Historic Preservation Commission. Functions include preparing staff reports relative to requested Certificates of Appropriateness, as well as, assisting in the preparation of Historic Preservation Districts including ordinances, maps, preservation guidelines, and standards. Employee reports to and receives supervision from the Executive Director.

C. EQUIPMENT USED

1. IBM Compatible Computer 5. Digital Video Camera 9. Facsimile Machine

2. Digital Camera 6. Scanner 10. Drafting Equipment

3. Digital Projector 7. Computer & Diazo Printers 11. Copier

4. Daily access to a City Vehicle 8. Dictation/Recorder

D. JOB LOCATION

Ninety percent of the work is performed in a private office. Approximately ten percent of the work may be in the field. The field could include but shall not limited to public meetings, civic meetings, construction coordination, site investigations, training, seminars, educational activities, as well as, attendance at relevant meetings outside the community.

E. PHYSICAL REQUIREMENTS

The employee will perform tasks through:

1. Manual Dexterity 5. Light Lifting 9. Visual Review/Observation

2. Walking 6. Driving 10. Drawing/Drafting

3. Sitting 7. Public Speaking 11. Critical Thinking

4. Bending 8. Professional Writing

F. ENVIRONMENTAL/WORKING CONDITIONS

Working conditions within the office suite are climate controlled, and quiet. Out of doors work is subject to all types of weather. The position requires occasional travel and investigations in poor weather conditions. The position requires visiting construction sites with debris and hazards typically associated with construction work.

G. ESSENTIAL FUNCTIONS OF THE JOB

1. Manages daily office functions, including receiving the public, directing calls, responding to general inquiries, and directing Citizens to other City Departments when applicable.

2. Organizes and manages Department filing systems. Responsible for coordinating the archiving of records and the input of information with the Information Technology Department.

3. Position serves as secretary to the Plan Commission, Board of Zoning Appeals, and Historic Preservation Commission. The position requires the recording and transposing of minutes.

4. Responsible for purchasing office supplies and processes claims. Maintains financial records for the Department for review with the City Controller.

5. Responsible for preparing the legal advertisements and notices required for public hearing agenda items for the various Boards and Commissions served by the Planning Department.

6. Serves as the principal staff member for the Historic Preservation Commission. Position prepares staff reports including site investigations, digital photography, and preparation of graphics necessary to convey appropriate professional information and recommendations. Assists in the preparation of Historic Preservation Districts including ordinances, maps, preservation guidelines, and standards.

7. Based on secretarial duties, attendance at evening Plan Commission, Board of Zoning Appeals, and Historic Preservation Commission meetings is mandatory.

8. The Department of City Planning serves as the clearing house for development related projects and requests. Position assists with the distribution of plans and proposals to the various department heads for comments. The position serves as the lead communication contact for the City regarding pending projects.

9. Day to day activities include, but are not limited to, providing information to the general public on matters relating to zoning, rezoning, annexations, vacations of public right of way, subdivision regulations, sign control, floodplains, and historic buildings.

10. Responsible for issuing Improvement Location Permits for Construction within the City including evaluating construction projects relative to the National Flood Insurance Program (NFIP). Responsibilities include reviewing documentation and issuing acknowledgement letters for legal non-conforming uses.

11. The Department of City Planning is a smaller office with limited staff resources. As such, the position is responsible for assisting with any functions normally performed by other staff members to insure the smooth operation of the department.

12. The Department of City Planning serves a repository for information and records. As such, this position assists in the continual preservation and maintenance of maps, records, and files associated with the work of the Department.

H. ADDITIONAL REQUIRED WORK PERFORMED

Because of the variation of duties it is not possible to list all additional work which may be occasionally performed. It is necessary to understand that the Director may assign a variety of other tasks as may be required to ensure that the Department of City Planning operates smoothly.

I. REQUIRED KNOWLEDGE AND ABILITIES

1. Professional writing and verbal communication skills.

2. Ability to work with the public.

3. Knowledge of land use codes and ordinances.

4. Creative thinking regarding problems and solutions.

5. Drafting and cartography skills helpful.

6. Working knowledge of personal computers, spread sheets, and related office software.

7. Ability to review construction drawings for the built environment.

8. Working Knowledge of related office equipment.

9. Ability to type at least 60 words per minute

J. QUALIFICATIONS

A minimum of:

1. High School Diploma

2. Ten years of relevant land use planning experience in a similar office environment

3. Appropriately related college degrees or credits may substitute for up to six years of professional experience

4. A valid Indiana Drivers License is required.

Job Type: Full-time

Pay: $46,228.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

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